Executive Secretary

RGE Limited; Hong Kong; On-site; HKD 300,000 - 540,000; Full time

Job summary

RGE Limited in Hong Kong seeks an experienced Executive Secretary to support senior executives in a multinational environment. You will manage calendars, coordinate travel, and handle a blend of business and personal matters with discretion.

The role requires bilingual fluency in English and Chinese, high integrity, and professional communication with stakeholders. A bachelor’s degree and at least five years in similar roles are expected.

Qualifications

• Bachelor's degree from a reputable university.
• Minimum 5 years in Executive Assistant, Personal Assistant, Executive Secretary, or similar roles.
• Proven experience supporting senior executives in large corporations or multinational companies preferred.
• Fluent in spoken and written English and Chinese (Mandarin and Cantonese).
• Hands-on, reliable, and of high integrity.

Responsibilities

• Provide administrative and coordination support: calendar management, meeting scheduling, travel arrangements, and general office administration.
• Serve as key point of contact for internal and external stakeholders with professional communications.
• Prepare briefing materials and presentations in Chinese and English.
• Oversee personal affairs for the Executive/Family with absolute discretion.
• Handle ad hoc assignments as required.

Skills

English fluency

Chinese fluency

Calendar management

Office administration

Education

Bachelor's degree

Tools

MS Office

PowerPoint

Job description

RGE is a global group of resource-based manufacturing companies with assets exceeding US$40 billion and a workforce of over 80,000. We operate across Indonesia, China, Brazil, Spain, and Canada, and continue to expand to engage newer markets and communities. This role is based in our Hong Kong office and supports a member of the senior leadership team.

If you are interested to find out more about us, especially on our recent expansions and growth initiatives, please visit: http://www.rgei.com/ or follow our linkedin company page: https://www.linkedin.com/company/rgegroup/

The Role

We are seeking a professional Executive Secretary to support senior executives within a multinational business environment. This role requires an individual who is organized, adaptable, service-oriented, and comfortable managing a blend of business and personal matters with discretion and professionalism.

Key Responsibilities

• Provide administrative and coordination support, including calendar management, meeting scheduling, travel arrangements, and general office administration.
• Serve as a key point of contact for internal and external stakeholders, ensuring communications are handled professionally and efficiently.
• Provide business support, prepare briefing materials and presentations, etc. in Chinese and English.
• Oversee personal affairs and lifestyle requirements for the Executive/Family, maintaining absolute discretion at all times.
• Handle ad hoc assignments as required.

Candidate Requirements

• A bachelor’s degree from a reputable university.
• Minimum 5 years in Executive Assistant, Personal Assistant, Executive Secretary, or similar support roles.
• Proven experience supporting senior executives within large corporations, multinational companies, or other well-established organizations are preferred
• Fluent in spoken and written English and Chinese (Mandarin and Cantonese)
• Hands-on, Reliable and possess a high degree of integrity.