Executive IT Project Admin & Secretary - Immediate Start

Leadingnation

Sha Tin

On-site

HKD 279,000 - 391,000

Full time

14 days+

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Job summary

Leadingnation in Hong Kong is seeking an IT Project Administrator & Secretary on a contract basis (Immediate availability) to support the Head of IT with secretarial and IT administrative duties, ensuring smooth day-to-day operations within a fast-growing tech group.

You will manage calendars, arrange meetings and travel, record outcomes, coordinate vendor and external partner engagements, review IT procurement and payment requisitions, and liaise with internal teams and external stakeholders to

Qualifications

At least 5 years’ of Secretarial / Executive Assistant / IT or Project Administration experience servicing executives.
Exceptional written and verbal communication skills; ability to interface effectively with stakeholders at all organizational levels.

Responsibilities

Provide full secretarial and administrative support to Head of IT.
Manage calendars, arrange meetings, travel, and prepare agendas.
Record meeting outcomes, maintain action-item registers and track progress to closure.
Coordinate IT procurement and verify payment requisitions; monitor payment status.
Liaise with internal divisions and external stakeholders on IT administrative matters.
Coordinate vendors/service providers/system integrators for tech engagements (conferences, press, interviews).