Executive Assistant to MDs, Markets & Securities Services

HSBC Holdings plc; Hong Kong Island; On-site; HKD 480,000 - 560,000; Full time

Job summary

HSBC Holdings plc seeks an experienced Executive Assistant to provide high-impact, confidential support to Managing Directors in Securities Services. You will manage complex diaries, coordinate global travel and support governance rhythms, ensuring meetings land on time.

Role requires advanced diary management across time zones, strong communication, discretion and the ability to handle sensitive matters with integrity.

Qualifications

• Demonstrable experience supporting senior executives (Director/MD level) in a fast-paced, matrixed environment.
• Advanced diary management across global time zones; confident handling competing priorities.
• Excellent written and verbal communication; able to draft concise, executive-ready messaging.
• Strong organisational skills, attention to detail, and consistent follow-through.
• High discretion and integrity; proven ability to handle confidential and sensitive matters.
• Strong proficiency in Microsoft Outlook, Teams, Word, PowerPoint and Excel.

Responsibilities

• Provide high-impact executive support to MDs, managing diaries and coordinating international travel.
• Prepare agendas, packs and pre-reads; ensure meetings and actions land on time.
• Capture actions/decisions; monitor progress and chase closure across teams.
• Support leadership rhythms such as calls, townhalls, reviews, and risk forums.
• Draft emails, notes and presentations in the MD’s voice; manage mailboxes with triage rules.
• Assist with expenses, invoices and budget-related admin; maintain filing and version control.
• Handle sensitive information with discretion; adhere to HSBC policies and control expectations.
• Partner with other EAs to coordinate leadership coverage and cross-team scheduling.

Skills

Diary management

Executive support

Stakeholder management

Communication

Discretion

MS Office

Education

University Degree or Diploma

Tools

Microsoft Outlook

Teams

Word

PowerPoint

Excel

Job description

HSBC Holdings plc seeks an experienced Executive Assistant to provide high-impact, confidential support to Managing Directors in Securities Services. You will manage complex diaries, coordinate global travel and support governance rhythms, ensuring meetings land on time.

Role requires advanced diary management across time zones, strong communication, discretion and the ability to handle sensitive matters with integrity.