C-Suite Executive Assistant — Discreet, High-Impact Support

Charlotte Frank; Hong Kong; Sur place; HKD 420 000 - 640 000; Plein temps

Résumé du poste

Charlotte Frank Recruitment Ltd. in Hong Kong seeks a highly professional Executive Assistant to provide comprehensive support to senior executives in a fast-paced financial services setting.

The role requires discretion, superb organization, and the ability to manage complex calendars and international travel. You will screen calls, prepare documents, coordinate board materials, handle expenses, and liaise with stakeholders across time zones.

Qualifications

• Minimum 5–8 years of experience as an Executive Assistant in financial services or fast-paced environments.
• Proven experience supporting C-suite executives or senior leadership.
• Excellent organizational and time-management skills with the ability to multitask.

Responsabilités

• Manage complex calendars across multiple time zones, scheduling meetings and calls.
• Screen calls, emails, and correspondence; be the primary point of contact for stakeholders.
• Prepare, review and edit documents, presentations and reports for executive meetings.
• Coordinate materials for board meetings, client presentations and internal reviews; take minutes as needed.
• Process and reconcile expense reports; manage invoices and vendor payments.
• Organize internal and external events, manage budgets and logistics.

Connaissances

Calendar management

Executive support

Stakeholder management

Travel coordination

Discretion

Communication

Outils

Microsoft Office

Outlook

PowerPoint

Excel

Description du poste

Charlotte Frank Recruitment Ltd. in Hong Kong seeks a highly professional Executive Assistant to provide comprehensive support to senior executives in a fast-paced financial services setting.

The role requires discretion, superb organization, and the ability to manage complex calendars and international travel. You will screen calls, prepare documents, coordinate board materials, handle expenses, and liaise with stakeholders across time zones.