Officer, Depository Services (Driver & Administrative Support)

Hong Kong Exchanges and Clearing Limited; Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Job summary

Hong Kong Securities Clearing Company Limited is seeking a responsible, dependable, and service-oriented Officer to join the Depository Services team as an officer to perform driving and office administrative support. This role is responsible for providing safe and efficient transportation services while supporting a range of operational, administrative and logistical activities.

The role requires a high level of professionalism, integrity, confidentiality and attention to detail.

Qualifications

• Secondary education or above; valid HK driving licence (Class 1 and 2) required.
• Minimum 5 years of professional driving experience with a safe and responsible record.
• Prior experience in financial institutions or reputable organisations would be an advantage.

Responsibilities

• Provide safe, reliable transportation for business activities and handle confidential documents between HKEX offices and partners.
• Assist with general administrative duties, document handling and other operational logistics as required.

Skills

Organizational skills

Communication skills

Discretion

Time management

Customer service

Independence

Education

Secondary education or above

Tools

MS Office

Job description

Company Introduction:

We’re home to Asia's most dynamic and vibrant capital markets. Connecting capital, ideas, inspiration and innovation for deeper, more diverse and liquid global capital markets; providing greater choice and opportunity for our customers, each and every day. HKEX is a purpose-driven company. Our commitment to the long-term development of our business and our markets is articulated in our purpose: "To Connect, Promote and Progress our Markets and the Communities they support for the prosperity of all."

Job Summary:

Hong Kong Securities Clearing Company Limited is seeking a responsible, dependable, and service-oriented individual to join the Depository Services team as an Officer to perform driving and office administrative support. This role is responsible for providing safe and efficient transportation services while supporting a range of operational, administrative and logistical activities. The successful candidate will play a key role in ensuring the smooth day-to-day operation of the department by providing transportation support, assisting with confidential document handling, coordinating administrative activities and supporting various operational initiatives as required. The role requires a high level of professionalism, integrity, confidentiality, flexibility and attention to detail.

Job Duties:

Key Responsibilities:

• A. Transportation and Logistics Support Provide safe, reliable and timely transportation services for assigned business-related activities Support the transportation and delivery of confidential documents between HKEX offices, external service providers, regulators, banks, share registrars, and other designated locations. Plan efficient travel routes considering traffic conditions and operational priorities to ensure punctuality and service reliability. Maintain strict confidentiality when handling sensitive information, documents, and business matters during transportation duties. Perform routine vehicle inspections and ensure company vehicles are always maintained in a safe, clean and roadworthy condition. Arrange vehicle servicing, repairs, licensing renewals and maintenance schedules as required. Maintain accurate records of vehicle usage, mileage, fuel consumption, maintenance activities and transportation logs.
• B. Depository Operations and Administrative Support Provide general operational assistance. Administrative, clerical duties and logistical support Assist in the preparation, distribution, filing, retrieval and management of operational documents and records in accordance with established procedures and regulatory requirements. Support physical document handling, inventory management and other operational logistics activities as required. Assist in coordinating office facilities, procurement requests, stationery supplies, and other departmental administrative matters. Support business continuity, inspections and ad hoc departmental initiatives when required.

Qualifications & Experience

Secondary education or above. Holder of a valid Hong Kong Driving License (Class 1 and 2). Minimum 5 years of professional driving experience with a proven track record of safe and responsible driving. Prior experience working in financial institutions or reputable organizations would be an advantage.

Skills & Competencies

Good knowledge of Hong Kong roads, traffic regulations and route planning. Basic computer proficiency including MS Office (Outlook, Word and Excel). Strong organizational and time-management skills with the ability to handle multiple tasks effectively. Good communication and interpersonal skills. Ability to work independently and maintain high standards of professionalism and discretion. Strong sense of responsibility, integrity, confidentiality and customer service.

Other Requirements

Clean driving record with no major traffic convictions. Possession of a valid Certificate of Traffic Conviction Record is preferred. Willingness to provide support outside normal office hours when business needs arise. Physically fit and capable of handling document deliveries and other logistical support activities where necessary.

Equal Opportunity Employer

HKEX is committed as an Equal Opportunity Employer. Diversity is one of our core values and we look to support, respect diverse perspectives, abilities, culture and experiences within our workplace.

Location: HK-CMP 6/F Shift: Standard - 40 Hours (Hong Kong SAR) Scheduled Weekly Hours: 40 Worker Type: Permanent

Hong Kong Exchanges and Clearing Limited (HKEX) is a publicly-traded company (HKEX Stock Code:388) and one of the world’s leading global exchange groups, offering a range of equity, derivative, commodity, fixed income and other financial markets, products and services, including the London Metals Exchange. As a superconnector and gateway between East and West, HKEX facilitates the two-way flow of capital, ideas and dialogue between China and the rest of world, through its pioneering Connect schemes, increasingly diversified product ecosystem and its deep, liquid and international markets. HKEX is a purpose-led organisation which, across its business and through the work of HKEX Foundation, seeks to connect, promote and progress its markets and the communities it supports for the prosperity of all. Discover the latest career opportunities and programmes at HKEX. Unauthorised access or use is prohibited. HKEX reserves the right to take appropriate action against any offenders.