Executive Assistant I (Occupational Therapy)

Hospital Authority - Kowloon Central Cluster; Hong Kong; On-site; HKD 275,000 - 326,000; Full time

Benefits offered by this job

End-of-contract gratuity 5%

Job summary

Hospital Authority - Kowloon Central Cluster is seeking an Executive Assistant I (Occupational Therapy) to provide comprehensive administrative support within the Occupational Therapy Department at Queen Elizabeth Hospital. The role includes coordinating telecommunication, meetings, and day-to-day operations, as well as assisting therapists and supervisors.

The successful candidate will handle data collection, entry and reporting, with proficiency in MS Office and strong English/Chinese

Qualifications

• University graduates with experience.
• F.5 / S.5 with HKCEE 5 passes including English Language and Chinese Language; OR
• 5 subjects in HKDSE attaining the required level; AND diploma in a specialized function AND relevant experience.

Responsibilities

• Provide administrative support and day-to-day operations of General Admin, including telecommunication and meeting.
• Support general enquiry services, IT support, procurement and materials management in department.
• Handle correspondence and maintain proper documentary records.
• Assist therapist and team leader on daily administration of the services.
• Perform data collection and entry, data analysis and compile various statistical reports.
• Perform any other related duties as assigned by supervisors.

Education

University degree (relevant field)

Diploma in a specialized function

Tools

MS Excel

Word

Access

PowerPoint

Job description

With effect from 1 April 2026, the Hong Kong East Cluster (HKEC) and Hong Kong West Cluster (HKWC) have been integrated to form the Hong Kong Island Cluster (HKIC). For enquiries, please contact relevant HR in-charge of the corresponding job vacancy.

Job Description - Executive Assistant I (Occupational Therapy) (KCC2610031)

Executive Assistant I (Occupational Therapy) - (REF. NO.: KCC2610031 )

Application Deadline: 2 November 2026
Date of Issue: 20 October 2026

Vacancy Notification Circular No. KCC2610031

Rank : Executive Assistant I

Department / Hospital : Occupational Therapy Department, Queen Elizabeth Hospital

Pay : HK$24,675 - HK$29,195 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

• Provide administrative support and day-to-day operations of General Admin, including telecommunication and meeting.
• Support general enquiry services, IT support, procurement and materials management in department
• Handle correspondence and maintain proper documentary records.
• Assist therapist and team leader on daily administration of the services.
• Perform data collection and entry, data analysis and compile various statistical reports.
• Perform any other related duties as assigned by supervisors.

Entry Requirements:

• University Graduates with experience; OR
• F.5 / S.5 with (a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; OR
• (b) 5 subjects in HKDSE attaining the level specified below:
  • Level 2 in English Language & Chinese Language; AND
  • Level 2 in New Senior Secondary Subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects.
• AND diploma in a specialized function AND relevant experience

Preferred Attributes / Exposure:

• University graduate is preferrable.
• Relevant working experience in secretarial and executive support will be an advantage.
• Proficiency in PC applications such as MS Excel, Word, Access, and PowerPoint.
• Hands on experience in web page management or AI related operation.
• Good command in both written and spoken English and Chinese.
• Proactive, responsible, self-motivated and able to work independently.
• Proficient in interpersonal and communication skills.

Remarks:

• Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.
• The service of Queen Elizabeth Hospital will be relocated to the Kai Tak Hospital in phases starting from year 2026.
• Serving staff who have completed F.5/ S.5 with HKCEE/ HKDSE 5 passes/ attaining Level 2/Grade E including Eng (Syl. B) & Chin/ Diploma AND 3 years' relevant experiences in HA; OR F.5/ S.5 with 5 years' relevant experiences in HA may also be considered.
• Current final year undergraduates may also apply, if selected, appointment will be subject to their obtaining the requisite academic qualification within the current academic year (i.e.2026).

Job:

Supervisory, Clerical and General (Including EA rank)