Executive Assistant, FBE Pokfield Campus

The University of Hong Kong; Hong Kong; On-site; HKD 360,000 - 520,000; Full time

Benefits offered by this job

Annual leave

Medical benefits

Competitive salary

Job summary

The University of Hong Kong is seeking an Executive Assistant for the FBE Pokfield Campus to provide comprehensive administrative and logistical support to a dynamic campus team. The role involves coordinating meetings, preparing documents, handling procurement and financial procedures, and ensuring smooth daily operations.

The successful candidate will showcase strong organization, excellent communication in English and Cantonese, and the ability to manage multiple tasks across projects from

Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, Real Estate, Project Management or related disciplines.
• 1–3 years of relevant administrative or coordination experience.

Responsibilities

• Provide comprehensive administrative, coordination and logistical support to the FBE Pokfield Campus team.
• Support daily office administration, meetings, documentation, procurement and financial procedures.
• Manage project and operational records, events, move-in preparations and stakeholder coordination.
• Work with a service-oriented, organized administrator who can manage multiple work streams accurately and professionally.

Skills

Administrative Excellence

Coordination

Communication

Stakeholder Support

Problem Solving

Digital Office Skills

Education

Bachelor's degree in Business Administration, Hospitality Management, Real Estate, Project Management or related disciplines

Job description

Executive Assistant, FBE Pokfield Campus

Executive Assistant, FBE Pokfield Campus (at the rank of Clerk II) in the Faculty of Business and Economics (Ref.: 537361) (to commence as soon as possible, on a two-year fixed-term basis, with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance)

About Pokfield Campus

Pokfield Campus is one of The University of Hong Kong's most significant strategic developments. Located at the junction of Pokfulam Road and Pokfield Road, the campus is being developed as a world-class environment that integrates learning, living, working, innovation and community engagement. Starting from 2027, the campus will open in phases, bringing together an innovative academic complex, teaching and learning facilities, a conference centre, sports and wellness amenities, staff and visitor accommodation, as well as dining and hospitality facilities. Reflecting HKU's longstanding spirit of diversity, openness and innovation, Pokfield Campus is designed to connect education, research, industry and the wider community. It aims to foster collaboration among academics, students, industry partners and visitors, creating new opportunities for innovation, knowledge exchange and lifelong learning. As the campus moves towards phased opening and operation, FBE Pokfield Campus Team is dedicated to develop innovative operating models, hospitality services, campus experiences and strategic partnerships. This is a unique opportunity to contribute to a landmark development project and help shape one of HKU’s most distinctive higher education and hospitality environments.

Key responsibilities

The appointee will provide comprehensive administrative, coordination and logistical support to the FBE Pokfield Campus team. The successful candidate will support daily office administration, meetings, documentation, procurement and financial procedures, project and operational records, events, move-in preparations and stakeholder coordination, with other duties as assigned to support campus development, opening readiness and ongoing operations. The role requires a service-oriented, organized and collaborative administrator who can manage multiple work streams accurately and professionally.

Qualifications

• bachelor's degree in Business Administration, Hospitality Management, Real Estate, Project Management or related disciplines.

Experience

• 1 to3 years of relevant administrative, secretarial, project coordination or operational support experience; experience in a university, large organization, hospitality, property, venue or project environment would be an advantage;
• experience in meeting support, procurement or financial administration, document control, event logistics or stakeholder coordination is desirable;
• good command of written and spoken English and Chinese, including Cantonese and Putonghua;

Core Competencies

• Administrative Excellence: strong organization, accuracy, record-keeping and follow-through, with the ability to manage routine work independently;
• Coordination and Prioritization: ability to support multiple work streams, manage competing deadlines and identify matters requiring timely escalation;
• Communication and Service Orientation: professional interpersonal and written communication skills, with a helpful and user-focused approach;
• Teamwork and Stakeholder Support: ability to collaborate with colleagues, users, University offices, consultants, operators and vendors as well as a proactive, reliable and service-oriented administrator who enjoys supporting a multidisciplinary team in a project-to-operation environment. He/she should be comfortable handling detailed administrative work while also coordinating with a wide range of internal and external stakeholders.;
• Adaptability and Problem Solving: willingness to learn, respond to changing project needs and resolve day-to-day administrative issues constructively; and
• Digital Office Skills: proficiency in common office productivity tools as well as AI tools for daily works and willingness to learn new technologies.

Shortlisted candidates will be invited to attend a written test and an interview.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

Review of applications will commence as soon as possible and continue until October 10, 2026, or until the post is filled, whichever is earlier.

The University is an equal opportunities employer and

is committed to equality, ethics, inclusivity, diversity and transparency