Customer Service Executive and Office Administrator

One IBC Limited; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

One IBC Limited in Hong Kong is seeking a Customer Service Executive and Office Administrator to support corporate secretarial duties, including company incorporation, registration of foreign branches and representative offices, and preparation of resolutions for directors and shareholders.

The role requires strong English, solid office administration skills, and proficiency with MS Office; Vietnamese language is a plus, with 1–2 years of related experience preferred.

Qualifications

• Solid knowledge of office procedures.
• Strong English communication, spoken and written.
• 1–2 years of relevant experience in professional firms.
• Proactive and cooperative team player.
• Ability to pay attention to details and meet deadlines.

Responsibilities

• Provide documentation services covering corporate secretarial duties for clients.
• Assist with company incorporation and registration of foreign branches and offices.
• Prepare resolutions for directors and shareholders.
• Prepare regular reports on office expenses and budgets.
• Distribute and store correspondence; update government policies as needed.
• Support general office administration tasks.

Skills

Organization skills

Coordination

Attention to detail

Multitasking

English communication

Vietnamese language

Proactive mindset

Teamwork

Tools

MS Excel

MS Word

Job description

Customer Service Executive and Office Administrator

Support to provide documentation services covering a full range of company secretarial duties including company incorporation, registration of foreign branches and representative offices, company suspension, preparation of resolutions director/shareholder for ongoing corporate secretarial affairs for clients involving the UK, Cyprus, Singapore, Hong Kong, Lithuania and other countries where One IBC provide services;

Other corporate or special duties as required;

Prepare regular reports on office expenses and budgets (electricity, water, etc.)

Distributing and storing correspondence (e.g., letters, emails and packages);

Update Government policies as needed;

Requirements:

General knowledge with Incorporation/Formation new company.

Good organization & coordinating skills. Good command of spoken & written English.

Proficient in Vietnamese is a plus.

Proactive, will-do mindset & cooperative team player

1-2 year relevant experience in professional firms, providing corporate secretarial services or similar jobs would be advantageous.

Ability to pay attention to details, work to tight deadlines and multitasking.

Solid knowledge of office procedures.

Experience with office management software like MS Office (MS Excel and MS Word, specifically).

Strong organization skills with a problem-solving attitude.