Company Secretary / Corporate Administrator

Native Group Limited; Hong Kong Island; Hybrid; HKD 240,000 - 420,000; Full time

Benefits offered by this job

Hybrid working

Ownership of whole file

Direct access to owner

Close-knit team

Job summary

Native Group Limited, a Hong Kong-based TCSP, seeks a hands-on Company Secretary to manage full lifecycle incorporations and provide general administrative support. You will work directly with the business owner in a collaborative, flexible environment.

Responsibilities include preparing and filing forms with the Companies Registry, maintaining statutory books, ensuring timely compliance, and liaising with banks for routine account openings.

Qualifications

• 1–3 years in a company secretarial role in Hong Kong.
• Familiar with full incorporation process (paper and e-filing) and common statutory forms.
• Proficient with Companies Registry e-filing system; Microsoft Office (Word, Excel).
• Languages: Good written English and conversational Cantonese/Mandarin.

Responsibilities

• Prepare and file all incorporation documents with the Hong Kong Companies Registry.
• Submit incorporation applications and follow up on approvals, obtain certificates.
• Maintain statutory books and records; prepare board minutes and resolutions.
• Monitor filing deadlines and ensure compliance with the Companies Ordinance.
• Liaise with banks for routine corporate account openings.

Skills

Company secretarial experience

Incorporation process knowledge

Microsoft Office

E-filing systems

Bilingual English-Cantonese/Mandarin

Tools

Companies Registry e-filing system

CS software familiarity

Job description

Company Secretary / Corporate Administrator

We are a Hong Kong-based Trust and Company Service Provider (TCSP) licensed consultancy dedicated to delivering tailored business solutions for your needs. From company incorporation and registration to comprehensive corporate governance support, we provide end-to-end services to help your business thrive.We offer solutions such as Audit & Accounting, Taxation, and Corporate Advisory Services (including incorporation, deregistration and tax planning schemes).

NGL partners with leading banks and payment platforms across multiple jurisdictions, ensuring seamless, secure, and compliant financial transactions for our clients.

NGL was established by a diverse team of professionals from the financial services industry who share a belief in the power of collective action and a culture that promotes co-operation. The founders of NGL draw on a combined decade of experience in professional services consulting, financial planning & analysis, and company formation.

Role Overview

We are looking for a hands-onCompany Secretaryto manage the full lifecycle of company incorporations and provide general administrative support. You will work directly with the business owner in a collaborative, flexible environment.

Key Responsibilities

1. Company Incorporations (Full Set)

Prepare and file all incorporation documents with the Hong Kong Companies Registry, including:

Incorporation Form (NNC1 for private companies limited by shares)

Articles of Association

Notice to Business Registration Office (IRBR1)

Draft company resolutions, and statutory forms

2. Submission to Companies Registry & Other Authorities

Submit incorporation applications

Follow up on approval, obtain Certificate of Incorporation and Business Registration Certificate

File annual returns (NAR1), changes in company particulars (e.g., change of director, secretary, registered address – forms ND2A, ND4, etc.)

3. Ongoing Company Secretarial & Compliance Support

Maintain statutory books and records (register of members, directors, secretaries, charges)

Prepare board minutes, ordinary/special resolutions

Keep the company’s Significant Controllers Register (SCR) and file updates where required

Monitor filing deadlines and ensure timely compliance with the Companies Ordinance (Cap. 622)

4. Administrative & Other Duties

Manage client communication regarding incorporation progress

Issue invoices for incorporation services

Organise client files – physical and digital (cloud storage)

Order company kits, stamps, and share certificates

Liaise with banks if clients need assistance with corporate account opening (basic guidance)

Assist with occasional ad hoc tasks (e.g., screening client due diligence documents for AML compliance – basic level, as per TCSP obligations)

What We Are Looking For

Experience:1–3 years in a company secretarial role in Hong Kong, ideally within a TCSP or professional firm.

Technical knowledge:Familiar with the full incorporation process (paper and e-filing) and common statutory forms.

Software:Comfortable with Companies Registry e-filing system; Microsoft Office (Word, Excel); any CS software is a plus but not required.

Languages:Good written English and conversational Cantonese/Mandarin to liaise with local clients (Mandarin is a plus).

Personal traits:Detail-oriented, able to work independently, reliable, and willing to take ownership.

What We Offer

Hybrid working — a mix of office and home.

Ownership of the whole file: you run each incorporation end to end, from the name check to the completed statutory books, instead of handling one step of someone else's process.

Direct access to the owner — decisions are made in the same conversation, not three approvals later.

A close-knit team where your work is visible and your judgement is trusted.

Native Group Limited is a licensed Trust and Company Service Provider (TCSP licence TC010379) in Hong Kong.