Assistant Company Secretary

Cyberport Hong Kong; Hong Kong; On-site; HKD 900,000 - 1,300,000; Full time

Job summary

Cyberport is seeking an experienced Company Secretary to provide full corporate secretarial duties for the group, reporting to the Company Secretary. You will organise Board and Committee meetings, prepare papers, minutes and reports, and work closely with management and the Board of Directors.

You will ensure compliance with Companies Ordinance and governance standards, maintain records, review contracts, and provide regulatory advice.

Qualifications

• Minimum 8 years of company secretarial experience gained from listed companies / professional firms.
• Degree holder in related discipline.
• Associate member of HKCGI/ICSA.
• Well-organised with the ability to work under pressure and independently.
• Well-versed in Companies Ordinance, corporate governance practices and other statutory requirements.
• Independent, self-driven, responsible and detail-minded.
• Strong interpersonal and communication skills.
• Excellent command of spoken and written English and Chinese.
• Immediately available is an advantage.

Responsibilities

• Provide full spectrum of corporate secretarial duties to the group of companies, reporting to the Company Secretary.
• Organise Board and Board Committee meetings, and prepare meeting agenda, meeting papers, resolutions, meeting minutes, annual reports and other corporate reports.
• Work closely with the management team and the Board of Directors.
• Coordinate internal departments in ensuring all enquiries from the regulatory bodies are properly addressed.
• Ensure the day-to-day compliance with the relevant statutory/regulatory requirements as well as corporate policies.
• Maintain proper corporate secretarial records and legal documents.
• Assist in reviewing contractual agreements on business transactions in the course of business.
• Provide regulatory advice and support for business initiatives and transactions.
• Handle ad hoc duties as assigned by supervisor/management.

Skills

Interpersonal skills

Communication skills

Bilingual English/Chinese

Organisational skills

Education

Degree holder in related discipline

Job description

• Provide full spectrum of corporate secretarial duties to the group of companies, reporting to the Company Secretary
• Organise Board and Board Committee meetings, and prepare meeting agenda, meeting papers, resolutions, meeting minutes, annual reports and other corporate reports
• Work closely with the management team and the Board of Directors
• Coordinate internal departments in ensuring all enquiries from the regulatory bodies are properly addressed
• Ensure the day-to-day compliance with the relevant statutory/regulatory requirements as well as corporate policies
• Maintain proper corporate secretarial records and legal documents
• Assist in reviewing contractual agreements on business transactions in the course of business
• Provide regulatory advice and support for business initiatives and transactions
• Handle ad hoc duties as assigned by supervisor/management

Requirements

• Minimum 8 years of company secretarial experience gained from listed companies / professional firms
• Degree holder in related discipline
• Associate member of HKCGI/ICSA
• Well-organised with the ability to work under pressure and independently
• Well-versed in Companies Ordinance, corporate governance practices and other statutory requirements
• Independent, self-driven, responsible and detail-minded
• Strong interpersonal and communication skills
• With positive “can do” attitude
• Excellent command of spoken and written English and Chinese
• Immediately available is an advantage

Further information about the Cyberport is available at https://cyberport.hk/

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