Corporate Services Officer / Assistant

Portcullis (HK) Ltd; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Job summary

Portcullis Group in Hong Kong seeks a Corporate Services Officer / Assistant to support end-to-end administration of client portfolios including statutory records, registers, filings, and KYC processes.

You will work with senior staff across Hong Kong and offshore jurisdictions, handling corporate secretarial matters, AML controls, and regulatory coordination. A bachelor’s degree in governance or law and at least two years’ experience are preferred.

Qualifications

• Bachelor’s Degree in Corporate Governance, Law, Business Administration, or a related discipline.
• Minimum 2 years' hands-on company secretarial experience (HK and BVI entities is an advantage).
• Student member or intent to pursue HKCGI / CGI qualification is highly desirable.
• Good command of written and spoken English and Cantonese; Mandarin is a plus.
• Skilled in utilizing AI tools (e.g. Gemini) to automate tasks and drive productivity. Proficient in MS Office and Chinese word processing.

Responsibilities

• Independently administer statutory records, corporate registers, and filings for HK and offshore entities (e.g., BVI, Cayman Islands, Samoa).
• Manage client correspondence and act as day-to-day contact on company secretarial matters.
• Support AML and Compliance by collecting and verifying KYC documentation.
• Coordinate with government authorities and internal teams to ensure timely corporate filings.
• Maintain internal databases and ensure records are accurate and up to date.

Skills

Detail-oriented

Organised

Willing to learn

Education

Bachelor’s Degree in Corporate Governance, Law, Business Administration, or related

Tools

MS Office

Chinese word processing

Gemini AI tools

Job description

Build Your Future in Corporate Governance | Join a Regional Legacy

About Portcullis Group

At Portcullis Group, we safeguard legacies. As one of Asia’s largest and most established independent providers of corporate, trust, fund, and family office services, we have served high-net-worth individuals and global enterprises since 1984. Operating across key financial hubs—including Hong Kong, Singapore, and Malaysia—we offer a stable, dynamic platform for ambitious professionals to build a long-term career in corporate governance.

We are seeking a detail-oriented Corporate Services Officer / Assistant to join our Hong Kong team. This is an ideal role for entry-level professionals or recent graduates in Corporate Governance who are eager to develop specialized expertise within a premier regional firm.

Why Join Us?

Regional & Offshore Exposure: Gain hands-on experience managing entity portfolios across Hong Kong and major offshore jurisdictions (BVI, Cayman Islands, Samoa).

Structured Career Growth: Benefit from direct mentorship, support for professional qualifications (HKCGI), and a clear path for advancement.

Supportive Environment: Comprehensive medical benefits, a 5-day workweek, and a collaborative, professional team culture.

Key Responsibilities

Working alongside our experienced senior team, you will support the end-to-end administration of client portfolios:

Independently administer statutory records, corporate registers, and filings for Hong Kong and offshore entities (e.g., BVI, Cayman Islands, Samoa), including annual returns, economic substance filings, and register of significant controllers/beneficial owners.

Manage client correspondence directly and act as a day-to-day point of contact on company secretarial matters.

Support Anti-Money Laundering (AML) and Compliance processes by collecting and verifying "Know Your Customer" (KYC) documentation.

Coordinate with government authorities, regulatory bodies, and internal back-office teams to ensure timely execution of corporate filings.

Maintain internal database systems and ensure company secretarial records are accurate and up to date.

Who We Are Looking For

Education: Bachelor’s Degree in Corporate Governance, Law, Business Administration, or a related discipline.

Experience: Minimum 2 years' hands-on company secretarial experience (experience with HK and BVI entities is an advantage).

Professional Aspirations: Student member or intent to pursue HKCGI / CGI qualification is highly desirable.

Language Skills: Good command of written and spoken English and Cantonese; proficiency in Mandarin is a plus.

Technical & Soft Skills: Skilled in utilizing AI tools (e.g. Gemini) to automate tasks and drive productivity. Proficient in MS Office and Chinese word processing. Detail-oriented, highly organised, and always eager to learn.

Availability: Immediately available or short notice period preferred.

(Note: This is a specialized corporate secretarial position. An academic or professional background in Corporate Governance is required.)