Corporate Services Administrator (Junior)

Ascentium Business Services (HK) Limited; Hong Kong; On-site; HKD 201,000 - 279,000; Full time

Job summary

Ascentium is seeking a Corporate Services Administrator (Junior) for its Hong Kong team. You will manage a portfolio of HK, offshore and fund clients, acting as a key client contact within the assigned team.

The role covers entity formation, ongoing administration, regulatory filings, and liaising with auditors and regulators. Fresh graduates are welcome; immediate availability preferred.

Qualifications

• Minimum 1 year of corporate administrative experience, especially with regulated entities (BVI, Cayman).
• Familiarity with AML/KYC requirements is advantageous.

Responsibilities

• Entity formation, management and administration for HK, Cayman Islands, BVI entities, including regulated funds.
• Manage client entities to internal quality and service standards.
• Execute verified client instructions and respond to inquiries with proper policy adherence.
• Handle day-to-day correspondence and administrative tasks for entities.
• Assist with annual obligations and regulatory filings depending on jurisdiction.
• Maintain registers, minute books, and regulatory filings (including tax filings).
• Liaise with auditors, lawyers, regulators and government departments as required.

Skills

Corporate administration

Client liaison

AML/KYC knowledge

Education

Bachelor's degree in Corporate Governance or related

Job description

Corporate Services Administrator (Junior)

Ascentium is a leading global business services platform dedicated to helping businesses and individuals scale greater heights. Headquartered in Singapore, Ascentium drives extraordinary growth through expert people, purpose-led technology, and an unwavering commitment to service excellence. Drawing on over 50 years of Harneys Fiduciary's experience in key global jurisdictions such as the British Virgin Islands, Cayman Islands, Cyprus, Hong Kong, and Singapore, our teams combine deep local expertise with global reach, offering time zone and language-appropriate services to clients around the world.

ABOUT THE ROLE

We are seeking an eager and adaptable Corporate Services Administrator to join our Hong Kong business. This role will be responsible for managing a portfolio of Hong Kong, offshore and fund clients, and will be a point of client contact within their allocated team.

KEY RESPONSIBILITIES

Entity formation, management and administration for jurisdictions including Hong Kong, Cayman Island and British Virgin Islands, including regulated funds

Manage the clients' entities to the internal standard of quality and service delivery turnaround

Execute and reply to verified instructions/enquiries from clients and internal sources, dealing with clients directly ensuring policies are followed and quality / turnaround requirements are met

Deal with day-to-day correspondence and administrative matters relating to the entities, originating responses as appropriate under the guidance of the supervisor/ manager as necessary

Assist with annual obligations of regulated entities as well as annual declarations and attestations depending on the specific jurisdiction

Work independently on instructions from individuals that are signatories and authorised to instruct Ascentium

Maintain all company particulars including registers, minute books and attending to the regulatory filings (including tax filing) as required

Manage accounts receivable, WIP and billing for their clients in accordance with internal policies and procedures

Ensure that the companies, partnerships and regulated funds are administered in accordance with their constitutional documents and any other relevant documents

Liaise with auditors, lawyers, regulators, the Registrar of Companies, and other governmental departments as required

ABOUT YOU

Minimum of 1 year of corporate administrative experience particularly with regulated BVI and Cayman entities (Fresh graduates are welcome)

Bachelor's degree or above in Corporate Governance, Business Administration or related disciplines

Bachelor's degree or above in Corporate Governance, Business Administration or related disciplines

Knowledge of relevant legislation in BVI, Cayman Islands and HK (will be an advantage but not a must)

Understand AML/KYC/CDD normal business requirements (will be an advantage but not a must)

Willingness to learn and develop and hard working

HKCGI / STEP student member is desirable

Immediate availability or a short notice period is highly preferred

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Corporate Services Administrator?

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