Contract Office Relocation Project Manager

KOS International Talent Group; Hong Kong; On-site; HKD 450,000 - 850,000; Full time

Job summary

We are seeking an experienced Project Manager to lead local and regional office relocation projects within a multinational setting. You will oversee the full lifecycle from planning and vendor coordination through relocation, handover, and post-move support, ensuring minimal disruption to business operations.

You will manage cross-functional teams, multiple stakeholders, budgets, schedules, and risks, with strong governance, documentation, and reporting skills.

Qualifications

• Bachelor's degree in Business Administration, Computer Science, Information Technology, or a related discipline.
• Experience working in a multinational or matrix organisation.
• Proven experience in leading and managing both local and regional office relocation projects.
• Strong experience managing cross-functional teams, multiple stakeholders, vendors, budgets, schedules, and project risks.
• Good understanding of office relocation requirements across facilities, workplace, IT infrastructure, security, logistics, and change management.
• Excellent planning, organisation, problem-solving, negotiation, and decision-making skills.
• Strong project governance, documentation, reporting, and presentation capabilities.
• Fluent in written and spoken English and Chinese, including Cantonese and Mandarin.
• Willingness to support relocation or cutover activities outside normal business hours when required.

Responsibilities

• Lead end-to-end delivery of local and regional office relocation projects.
• Develop detailed project plans covering scope, timelines, budgets, resources, dependencies, risks, and milestones.
• Coordinate relocation workstreams involving facilities, office fit-out, IT infrastructure, telecommunications, security, access control, furniture, logistics, and employee moves.
• Manage local and regional stakeholders, including business leaders, corporate functions, landlords, building management, consultants, contractors, and vendors.
• Oversee vendor selection, tendering, commercial negotiations, delivery schedules, and service quality.
• Conduct site assessments and readiness reviews before relocation.
• Monitor project progress and provide regular status updates to senior stakeholders.
• Identify and manage project risks, issues, delays, and changes, escalating critical matters when necessary.
• Develop communication plans, contingency arrangements, and business continuity measures to minimise operational disruption.
• Coordinate testing, commissioning, handover documentation, defect resolution, and post-relocation support.
• Ensure compliance with company policies, building requirements, health and safety standards, and applicable local regulations.
• Maintain complete project documentation and conduct post-project review.

Skills

Cross-functional leadership

Stakeholder management

Vendor negotiations

Project planning

Problem-solving

Documentation & reporting

Presentation skills

English and Chinese fluency (Cantonese

Education

Bachelor's degree

Job description

We are seeking an experienced Project Manager to lead local and regional office relocation projects within a multinational setting. You will oversee the full lifecycle from planning and vendor coordination through relocation, handover, and post-move support, ensuring minimal disruption to business operations.

You will manage cross-functional teams, multiple stakeholders, budgets, schedules, and risks, with strong governance, documentation, and reporting skills.