Contract Executive Secretary – Meetings, Admin & Events

Delken Group Limited; Hong Kong; On-site; HKD 335,000 - 469,000; Part time

Job summary

Delken Group Limited in Hong Kong seeks a Temporary Secretary to provide professional secretarial support to the supervisor and coordinate meetings, events, and travel arrangements.

The role requires 5+ years of relevant experience in large organisations, strong English and Chinese communication, and proficiency with Microsoft Office, Chinese word-processing, PowerPoint, Excel, and graphics tools.

Qualifications

• University degree preferred, or equivalent combination of education, training and experience.
• At least five years' relevant experience in sizable organisations.
• Good command of both written and spoken English and Chinese.
• Good communication, time-management and organisational skills.
• Excellent knowledge of software applications, including Microsoft Office, Chinese word-processing, PowerPoint, Excel and software applications in relation to photo editing and graphics.

Responsibilities

• Provide professional secretarial support to the supervisor.
• Work independently on administration and logistics for arranging internal and external meetings, seminars, conferences, training classes and other events in physical and online format.
• Prepare administrative documents and correspondences for meetings / events and office management.
• Maintain amicable and close relationship with external parties, such as executives and directors of commercial and government organisations, and internal departments.
• Plan travel, including flights, accommodation and ground transportation for business visits.
• Manage the database and systems for records.
• Maintain office supplies.
• Undertake data inputting and other duties as assigned.

Skills

Communication

Time management

Organizational skills

Education

University degree

Tools

Microsoft Office

PowerPoint

Excel

Chinese word-processing

Photo editing software

Job description

Delken Group Limited in Hong Kong seeks a Temporary Secretary to provide professional secretarial support to the supervisor and coordinate meetings, events, and travel arrangements.

The role requires 5+ years of relevant experience in large organisations, strong English and Chinese communication, and proficiency with Microsoft Office, Chinese word-processing, PowerPoint, Excel, and graphics tools.