Company Secretarial Assistant/ Officer

Leadingnation; Hong Kong; On-site; HKD 420,000 - 600,000; Full time

Job summary

Tencent is seeking a company secretarial officer to manage the full range of secretarial matters for private entities and uphold a strong governance framework in compliance with HK Companies Ordinance, Listing Rules and SFO. The role requires coordinating with internal and external parties and preparing board documentation.

Ideal candidates hold a Bachelor’s degree, HKCGI/ CGI membership is preferred, and have 0–3 years of related experience with fluency in English, Mandarin and Cantonese.

Qualifications

• Bachelor's degree holder; associate membership of HKCGI / CGI (The Hong Kong Chartered Governance Institute) is preferred.
• 0 to 3 years of relevant company secretarial experience; candidates with experience in both professional services and sizable Hong Kong listed firms are highly preferred.
• Minimum business-level proficiency in English, Chinese Mandarin and Cantonese.
• Independent, self-motivated, efficient and detail-oriented.

Responsibilities

• Handle full range of company secretarial matters in relation to private companies in different jurisdictions independently.
• Liaise, negotiate and coordinate with internal and external parties regarding company secretarial and statutory compliance matters.
• Organize board meetings and committee meetings, prepare board minutes and resolutions, annual and interim reports, announcements and circulars, arrange statutory fillings and maintain proper statutory records.
• Assist in ad-hoc secretarial projects and tasks assigned.

Skills

English proficiency

Mandarin

Cantonese

Education

Bachelor's degree

HKCGI / CGI membership preferred

Job description

About Tencent

Tencent is a leading global technology company focused on connecting people and developing innovative products and services that improve the quality of life of people around the world. Founded in 1998 and publicly traded on the Hong Kong Stock Exchange since 2004, Tencent offers a variety of products and services, including leading communication and social platforms (Weixin/WeChat), high-quality entertainment (from video games, music, TV and film, sport and literature), FinTech (WeChat Pay and QQ Wallet) and industry-leading cloud products and services.

At Tencent Finance, we are deeply committed to fostering the professional growth of our staff through tailored finance training, mentorship programs, job rotation initiatives, and support for finance professional certifications. Recognised as an approved employer by esteemed organisations like ACCA, HKICPA, CIMA, CPA Australia, and CA, and certified accredited trainer with the Singapore Accountancy Commission, we provide comprehensive resources and guidance to ensure our employees remain at the forefront of the rapidly evolving finance landscape. Whether you're a recent graduate or an experienced hire, we empower you to acquire and maintain professional qualifications, enhancing your credibility and competence in the finance domain while keeping you competitive in the ever-changing industry.

Position Overview

With our strong international growth, Tencent Board of Directors Division is now looking for an experienced company secretarial officer who will essentially be responsible for handling the full range of company secretarial matters in private entities while implementing and maintaining good corporate governance framework for the company. He/she will have to ensure compliance with the Hong Kong Companies Ordinance, Listing Rules, SFO and other applicable laws and regulations.

Responsibilities

• Handle full range of company secretarial matters in relation to private companies in different jurisdictions independently
• Liaise, negotiate and coordinate with various internal and external parties involved regarding company secretarial and statutory compliance matters
• Organize board meetings and committee meetings, prepare board minutes and resolutions, annual and interim reports, announcements and circulars, arrange statutory fillings and maintain proper statutory records
• Assist in ad-hoc secretarial projects and tasks assigned

Requirements

• Bachelor's degree holder; associate membership of HKCGI / CGI (The Hong Kong Chartered Governance Institute) is preferred
• 0 to 3 years of relevant company secretarial experience; candidates with experience in both professional services and sizable Hong Kong listed commercial firms are highly preferred
• Minimum business-level proficiency in English, Chinese Mandarin and Cantonese
• Independent, self-motivated, efficient and detail-oriented

Diversity, Equity & Inclusion at Tencent

Diversity, equity and inclusion are important, interdependent components of our workplace. As an equal opportunity employer, we firmly believe that diverse voices fuel our innovation and allow us to better serve our users and the community. We foster an environment where every employee of Tencent feels supported and inspired to achieve individual and common goals.