Billing Coordinator

Randstad Hong Kong Limited; Hong Kong; On-site; HKD 360,000 - 600,000; Full time

Job summary

Randstad Hong Kong Limited seeks a skilled Legal Billing Specialist to coordinate end-to-end attorney billing, ensuring accuracy, timeliness, and compliance with firm policies and local tax rules. You will review pre-bills, edit narratives, and update time entries per attorney instructions.

The role requires collaboration with partners and staff for collection projections and WIP tracking, plus managing e-billing submissions and resolving queries.

Qualifications

• Minimum 3 years of billing experience within a law firm or professional services environment.
• Demonstrated knowledge of e-billing platforms and client-specific billing guidelines.
• Bachelor's degree in Accounting, Finance, or a related discipline.
• Excellent interpersonal and communication skills in English; Cantonese or Mandarin fluency is advantageous.
• Advanced working knowledge of MS Office Suite, particularly MS Excel and MS Word.

Responsibilities

• Coordinate and execute end-to-end attorney billing, ensuring invoices are accurate, timely, and compliant with firm agreements and local tax requirements.
• Review pre-bills, edit narratives, and update time entries in response to attorney instructions and client-specific guidelines.
• Collaborate closely with partners and legal staff to obtain key information for collection projections and WIP tracking.
• Manage electronic invoice submissions (e-billing) and promptly resolve billing discrepancies or technical submission queries.
• Monitor payment status for client-paid vendor disbursements, processing on-account applications and write-offs in accordance with internal governance.
• Maintain complete billing documentation and audit trails within the system, ensuring appropriate approvals are obtained for all write-offs and discounts.
• Provide ad-hoc project support and back-up coverage across general legal accounting functions as required.

Skills

Billing experience

Attention to detail

English proficiency

MS Excel

MS Word

Communication skills

Education

Bachelor's degree in Accounting/Finance

Tools

Elite 3E

Aderant

e-billing platforms

Job description

about the company.

Our client is a well-established international law firm with a distinguished presence across the Asia-Pacific region.

about the team.

You will join a high-performing, dynamic legal finance and accounting team based in Hong Kong. The team prides itself on operational precision, mutual support, and a cooperative working atmosphere, working closely with partners, associates, and regional finance counterparts.

about the job.

• Coordinate and execute end-to-end attorney billing, ensuring invoices are accurate, timely, and compliant with firm agreements and local tax requirements.

• Review pre-bills, edit narratives, and update time entries in response to attorney instructions and client-specific guidelines.

• Collaborate closely with partners and legal staff to obtain key information for collection projections and work-in-progress (WIP) tracking.

• Manage electronic invoice submissions (e-billing) and promptly resolve billing discrepancies or technical submission queries.

• Monitor payment status for client-paid vendor disbursements, processing on-account applications and write-offs in accordance with internal governance.

• Maintain complete billing documentation and audit trails within the system, ensuring appropriate approvals are obtained for all write-offs and discounts.

• Provide ad-hoc project support and back-up coverage across general legal accounting functions as required.

skills & experiences required.

• Minimum 3 years of billing experience within a law firm or professional services environment.

• Proven hands-on proficiency with Elite 3E, Aderant, or comparable legal practice management software.

• Bachelor's degree in Accounting, Finance, or a related discipline.

• Demonstrated knowledge of e-billing platforms and client-specific billing guidelines.

• Strong attention to detail with the ability to prioritise competing deadlines and manage high-volume monthly billing cycles.

• Excellent interpersonal and communication skills in English; Cantonese or Mandarin fluency is advantageous.

• Advanced working knowledge of MS Office Suite, particularly MS Excel and MS Word.

experience

3 years

skills

Minimum 3 years of billing experience within a law firm

qualifications

Bachelor's degree in Accounting, Finance, or a related discipline.

education

Bachelor Degree