Bid Manager

Artelia; Hong Kong; On-site; HKD 420,000 - 640,000; Full time

Job summary

Artelia is seeking a Bid Manager in Hong Kong to prepare bids and commercial offers for unsolicited opportunities or RFP responses. You will coordinate with Business Development, PMO and practice heads to ensure timely, high-quality submissions and competitive proposals.

The role requires strong English communication, analytical and negotiation skills, plus travel as needed and collaboration with internal and external teams to optimize bid outcomes.

Qualifications

• 5 years of total experience with a minimum of 2 year on Airport / large transportation projects.
• Architecture or Engineering Degree (Bachelor equivalent or above) in one or more of the following fields: Architecture, Civil Engineering, MEP or Systems.
• Proven success in winning bids/tenders from within the airports/ transportation industries/large infrastructure projects. (Experience in Asia and/or Middle East is a plus)
• Willingness and ability to travel as the role requires.
• Knowledge and experience of international legal, business and financial principles and concepts in the airports industry / consulting.
• Ability to create opportunities before tendering, during negotiation and presentation phase.
• Well-developed analytical, presentation/communication and negotiation skills.
• High emphasis on quality and correctness of the production.
• Displays high degree of confidentiality on documents, customers, data or any Company related information.
• Contribute to case study and project review sheets.
• Proficiency in English both written and spoken.
• Proficiency in MS Word, Excel, Powerpoint and Visio.

Responsibilities

• Facilitating bidding strategies
• Supporting the mapping of partners and competitors
• Coordinate the overall bid submission process (technically/financially /contractually).
• Development of submissions in line with the bid requirement including drafting and reviewing bid text.
• Prepare and manage the bid budget, including needed technical resources with the Heads of Practice.
• Prepare all Bid technical elements for approval.
• Collate all Bid contractual elements for approval
• Prepare all Bid financial elements for approval.
• Ensure the submission of bids on time and to the required quality.
• Production of bid submission matrices identifying individual responsibilities for every section.
• Produce and agree the bid program identifying key dates for the submission of information, review dates, deadlines and production of the bid.
• Coordinate the formatting of the document with the submission team.
• Monitor receipt of information from authors against the submission matrix and ensure information is received on time.
• Collate feedback from bid reviews and distribute to authors.
• Attending from time to time meeting with the Clients and Business developers.
• Define design requirements for the tender if required, in liaison with the Heads of Practice.
• Maintain a knowledge of alternative technical solutions with a view to being able to resolve tender with innovative solutions.
• Participating in improving the bid tools of the Company (Lessons Learnt in particular)

Skills

Negotiation skills

Analytical skills

Presentation skills

Communication skills

English proficiency

Education

Architecture or Engineering Degree

Tools

MS Word

Excel

PowerPoint

Visio

Job description

1 Mission

To prepare bid and commercial offers to Clients either for unsolicited offers or response to RFP.

2 Line and Staff Relations

The Bid Manager will report to the Commercial Manager and will work in close collaboration with the following teams:

• Artelia staff:
• Business Development & Marketing
• Project Management Office (PMO)
• Heads of Practice: Consulting, Building, Infrastructure and Systems
• Business Partners (legal, tax, compliance, finance)
• External collaborators:

• Engineers of different trades within the practice as well as with Engineers in other practices.
• With partners and sub-consultants assigned for the projects in the most professional manner ensuring all meeting are minuted and all exchanges are adequately documented.

3 Key Responsibilities

Bid Management

• Facilitating bidding strategies
• Supporting the mapping of partners and competitors
• Coordinate the overall bid submission process (technically/financially /contractually).
• Development of submissions in line with the bid requirement including drafting and reviewing bid text.
• Prepare and manage the bid budget, including needed technical resources with the Heads of Practice.
• Prepare all Bid technical elements for approval.
• Collate all Bid contractual elements for approval
• Prepare all Bid financial elements for approval.
• Ensure the submission of bids on time and to the required quality.
• Production of bid submission matrices identifying individual responsibilities for every section.
• Produce and agree the bid program identifying key dates for the submission of information, review dates, deadlines and production of the bid.
• Coordinate the formatting of the document with the submission team.
• Monitor receipt of information from authors against the submission matrix and ensure information is received on time.
• Collate feedback from bid reviews and distribute to authors.
• Attending from time to time meeting with the Clients and Business developers.

Design Management

• Define design requirements for the tender if required, in liaison with the Heads of Practice.
• Maintain a knowledge of alternative technical solutions with a view to being able to resolve tender with innovative solutions.
• Participating in improving the bid tools of the Company (Lessons Learnt in particular)

4 Profile Specifications – Minimum Requirements

• 5 years of total experience with a minimum of 2 year on Airport / large transportation projects.
• Architecture or Engineering Degree (Bachelor equivalent or above) in one or more of the following fields: Architecture, Civil Engineering, MEP or Systems.
• Proven success in winning bids/tenders from within the airports/ transportation industries/large infrastructure projects. (Experience in Asia and/or Middle East is a plus)
• Willingness and ability to travel as the role requires.
• Knowledge and experience of international legal, business and financial principles and concepts in the airports industry / consulting.
• Ability to create opportunities before tendering, during negotiation and presentation phase.
• Well-developed analytical, presentation/communication and negotiation skills.
• High emphasis on quality and correctness of the production.
• Displays high degree of confidentiality on documents, customers, data or any Company related information.
• Contribute to case study and project review sheets.
• Proficiency in English both written and spoken.
• Proficiency in MS Word, Excel, Powerpoint and Visio.