Associate Registrar / Assistant Registrar

Hong Kong Arts Centre; Hong Kong; On-site; HKD 90,000 - 130,000; Full time

Job summary

Hong Kong Arts Centre seeks an experienced Associate Registrar reporting to the School Director of Hong Kong Art School to manage registration, records, policies and accreditation processes. You will lead governance, develop procedures, supervise academic administration, coordinate scheduling, handle student records and reporting, and contribute to budget oversight.

Proactive, detail‑oriented professionals who communicate in English and Chinese are welcome; Mandarin preferred.

Qualifications

• Bachelor's degree or higher with significant leadership experience.
• Experience in tertiary education and accreditation is an advantage.

Responsibilities

• Formulate academic policies, procedures and regulations to support the School.
• Lead governance processes and enhance policies to align with governance bodies; liaise with government bureaus or professional bodies.

Skills

Communication skills

Writing skills

Job description

Reporting to the School Director of Hong Kong Art School (“School”), the Associate Registrar is responsible for managing a wide range of operations and policies for the School, including but not limited to planning, reviewing and implementing the protocols concerning registration, licenses renewal and application, School's systems, academic records management, transcripts, etc.

Job Responsibilities:

Formulate the appropriate academic policies, procedures and regulations to support the development of the School.

Assist to lead the School's governance processes and develop/enhance the School's policies and regulations to ensure it is in line with the requirements of the governance bodies. Liaise with corresponding government bureaus or professional bodies where necessary.

Plan, review, coordinate and supervise all aspects of academic administration functions.

Lead academic accreditation and related projects.

Participate in the development and implementation of School's policies and procedures regarding student registration, records, class schedules, instructional space, scheduling etc.

Work closely with the academic team and the School's partners to ensure that key student lifecycle processes are delivered consistently and accurately.

Ensure a proper collection and maintenance of student records, and provide necessary statistical reports for senior management and stakeholders when needed.

Drive improvements in systems to enhance the operational efficiency.

Conduct regular review on workflows, guidelines and procedures and make necessary changes to meet with the needs of the operations.

Provide executive support to committees and participate in committee meetings. Work with the School Director for project presentations and taking minutes.

Monitor budget control of general expenses, equipment budgets and capital projects for the School.

Take up any other duties as assigned by the supervisor.

Job Requirements:

Degree holder with at least 8 years or above relevant work experience, with at least 3 years at managerial level and preferably solid experience in tertiary education.

Demonstrated expertise in tertiary education is an added advantage.

Familiar with accreditation standards and processes is a plus.

Detail-oriented, proactive, independent and possess strong sense of responsibility.

Proven ability to adapt and to work highly effectively in a multi-tasked environment under high pressure with high volume of work.

Excellent team building, organisation and problem-solving skills.

Excellent communication and writing skills in English and Chinese. Proficiency in Mandarin is preferred.

Immediate available is highly preferred.

We are an equal opportunities employer committed to workforce diversity and fair employment practices. All data collected will be used for recruitment purpose only.

HKAC is a multi-arts centre that fosters artistic exchanges locally and internationally, bringing the most forward creations to Hong Kong and showcasing homegrown talents abroad.

HKAC stimulates innovation and promotes creativity. Being Hong Kong’s only independent non-profit multi-arts institution, HKAC offers exhibitions, screenings and performances, connecting the arts of Hong Kong to the rest of the world through programmes and

collaborations.

HKAC is a multi-arts centre that fosters artistic exchanges locally and internationally, bringing the most forward creations to Hong Kong and showcasing homegrown talents abroad.

HKAC stimulates innovation and promotes creativity. Being Hong Kong’s only independent non-profit multi-arts institution, HKAC offers exhibitions, screenings and performances, connecting the arts of Hong Kong to the rest of the world through programmes and