Assistant Officer I (Administration)

Hong Kong Housing Society; Hong Kong; On-site; HKD 240,000 - 320,000; Full time

Job summary

Hong Kong Housing Society is seeking a capable administrative professional to coordinate corporate office services at KROH, including facilities, security access, procurement support and quality management documentation. The role also includes reception backup and ad hoc administration projects.

The ideal candidate holds a degree in business management or related discipline with at least 3 years in large-scale admin settings, strong English and Chinese communication, and a customer-oriented,

Qualifications

• Degree in business management or related discipline.
• Minimum 3 years' experience in general administration and facilities management.
• Good communication skills in English and Chinese.
• Customer-oriented with strong interpersonal skills.
• Good coordination and ability to work independently.

Responsibilities

• Coordinate and support corporate office administrative services at KROH, including office facilities, equipment maintenance, plants maintenance, cleaning and other support services.
• Support user access control maintenance of security control system for KROH, WTCCO and DCRO.
• Provide administrative support for procurement and contract administration activities, including preparation of purchase requisitions, quotation/tender documentation, supplier registration and maintenance of related records.
• Support the implementation and maintenance of quality management systems and related compliance requirements, including documentation control, record keeping and audit preparation.
• Provide backup for reception and front-of-house services at KROH, including handling enquiries, visitor reception, meeting room bookings and other customer service functions as required.
• Assist in the implementation of office administration initiatives, projects and ad hoc assignments as directed by supervisors.
• Assist in general administrative services provisions and other ad hoc projects as assigned.

Skills

Bilingual EN/CN

Customer-oriented

Interpersonal skills

Coordination & teamwork

Independent work

Education

Bachelor's degree in Business/related

Job description

• Coordinate and support corporate office administrative services at KROH, including office facilities, equipment maintenance, plants maintenance, cleaning and other support services
• Support user access control maintenance of security control system for KROH, WTCCO and DCRO
• Provide administrative support for procurement and contract administration activities, including preparation of purchase requisitions, quotation/tender documentation, supplier registration and maintenance of related records
• Support the implementation and maintenance of quality management systems and related compliance requirements, including documentation control, record keeping and audit preparation
• Provide backup for reception and front-of-house services at KROH, including handling enquiries, visitor reception, meeting room bookings and other customer service functions as required
• Assist in the implementation of office administration initiatives, projects and ad hoc assignments as directed by supervisors
• Assist in general administrative services provisions and other ad hoc projects as assigned

The Person:

• Degree holder in business management studies or related disciplines
• Minimum 3 years' experience in general administration and office facilities management in a sizeable organization
• Good communication skills in both English and Chinese
• Customer-oriented and strong interpersonal skills
• Good coordination and teamwork, and able to work independently

Established in 1948, the Hong Kong Housing Society (HKHS) is an independent and not-for-profit organisation dedicated to providing quality housing for the people of Hong Kong. With the support of the Government, the Housing Society has implemented various housing schemes to meet the evolving needs of the community.

As the first non-government public housing organisation in Hong Kong and the city's housing laboratory, we keep progressing with the times to explore new solutions, using our own resources or in partnership with the Government, so as to help address different housing needs. This spirit of innovation is the cornerstone of our business development.

Established in 1948, the Hong Kong Housing Society (HKHS) is an independent and not-for-profit organisation dedicated to providing quality housing for the people of Hong Kong. With the support of the Government, the Housing Society has implemented various housing schemes to meet the evolving needs of the community.

As the first non-government public housing organisation in Hong Kong and the city's housing laboratory, we keep progressing with the times to explore new solutions, using our own resources or in partnership with the Government, so as to help address different housing needs. This spirit of innovation is the cornerstone of our business development.