Assistant Manager, Regulatory and Quality

Qeelin Limited; Hong Kong; On-site; HKD 480,000 - 800,000; Full time

Job summary

Qeelin Limited is seeking an Assistant Manager, Regulatory and Quality in Hong Kong. The role focuses on implementing and maintaining quality, safety and regulatory frameworks for cosmetics, ensuring CSAR compliance, labeling, and post-market monitoring.

You will coordinate with labs, manage GMP documentation, and support recalls if needed. The position requires a degree in cosmetics-related fields and at least 5 years in cosmetics quality/control, with strong English and Chinese communication

Qualifications

• Hold a degree in Cosmetics, Chemistry, Chemical Engineering, Biology, Medicine, Food Science, Public Health or Law.
• At least 5 years of work experience in production or quality control within the cosmetics industry.
• Familiar with national laws, regulations, standards and specifications for cosmetics.

Responsibilities

• Support the implementation and maintenance of quality, safety and regulatory compliance.
• Assist in product filing dossiers on NCRFP and labeling reviews.
• Maintain GMP/QA documentation and track CoAs and quality records.
• Coordinate with labs for testing, compile Product Information Files (PIFs).
• Support adverse event reporting, post-market monitoring and recalls if needed.
• Collaborate with procurement, marketing and supply chain to embed compliance in development and launches.

Skills

Communication skills

Interpersonal skills

Detail-oriented

Independent worker

Bilingual English/Chinese

Education

Cosmetics, Chemistry, Chemical Engineering, Biology, Medicine, Food Science, Public Health, or Law degree

Tools

Excel

PowerPoint

MS Office

Job description

Assistant Manager, Regulatory and Quality

ABOUT US

Qeelin fine jewellery - a playful fusion of Chinese symbolism and modernity. Since Qeelin’s founding in 2004, every piece of jewellery has carried rich cultural connotation, reinterpreting traditional symbols with stylish designs intended for daily wear, infusing new life and contemporary meaning to Chinese heritage.

Named after the Qilin, an auspicious Chinese mythical animal and icon of love, Qeelin fuses unbridled creativity with excellence in craftsmanship. It brings a touch of playfulness and surprise into the world of fine jewellery. The brand’s iconic Wulu collection revisits the legendary Chinese gourd, an auspicious emblem in Chinese tradition.

Qeelin is part of the global Luxury group Kering.

To cope with business growth, we are currently looking for high calibre with creative mind-set to join us.

HOW YOU WILL CONTRIBUTE

The Assistant Manager, Regulatory & Quality supports the implementation and maintenance of Qeelin Fragrance’s quality, safety, and regulatory compliance framework, ensuring adherence to China’s Cosmetic Supervision and Administration Regulation (CSAR) and related requirements. The role is responsible for supporting product compliance across safety, labeling, manufacturing, and post-market monitoring, while also providing operational support in product merchandising and inventory tracking.

Quality and safety

Regulatory & Product Compliance Support

• Assist in preparing and maintaining product filing dossiers (General Cosmetics Notification) on the National Cosmetics Registration and Filing Platform (NCRFP).
• Support labeling review to ensure compliance with Chinese labeling requirements (e.g., ingredient listing, net content, warning statements).
• Monitor updates in national cosmetic regulations and internalize changes for team awareness.

Quality Management System (QMS) Support

• Assist in maintaining documentation for Good Manufacturing Practice (GMPC) and internal quality procedures.
• Support raw material and finished product documentation tracking, including CoAs (Certificates of Analysis).
• Participate in internal audits and preparation for regulatory inspections.

Product Safety & Testing Coordination

• Coordinate with testing labs for microbiological, stability, and safety assessments.
• Maintain records of product safety reports and stability data.
• Assist in compiling Product Information Files (PIFs) as required.

Adverse Event & Post-Market Monitoring

• Help manage the adverse event reporting system.
• Log and track consumer complaints related to product quality or safety.
• Support recall simulations and actual product recall procedures if needed.

Cross-Functional Collaboration

• Work closely with procurement, marketing, and supply chain teams to ensure compliance is embedded in product development and launch processes.
• Provide compliance input during new product development (NPD) stages.
• Attend mandatory training programs organized by NMPA or provincial authorities.
• Support training material preparation for internal staff on quality and safety topics.

Inventory & Stock Visibility Support

• Track inventory levels across key sales channels (online and offline).
• Generate simple reports on sales velocity and product performance for marketing and supply team.
• Alert team leads to low stock or slow-moving items.
• Assist in coordinating sample inventory for gifting, PR, or events.

WHO YOU ARE

• Hold a degree in Cosmetics, Chemistry, Chemical Engineering, Biology, Medicine, Food Science, Public Health, or Law.
• Hold at least 5 years of work experience in production or quality control within the cosmetics industry
• Candidates with equivalent experience in pharmaceuticals, medical devices, or special medical purpose foods may also be considered, as such experience can be recognized as comparable to cosmetics management experience under regulatory guidelines.
• Be familiar with national laws and regulations, national standards, and technical specifications related to the cosmetics industry.
• A fast learner and a good team player with strong communication and interpersonal skills
• Detail-oriented, self-motivated, and able to work independently
• Proficient in both spoken and written English and Chinese (Mandarin & Cantonese)
• Computer literate with excellent knowledge and hands-on experience in Excel, PowerPoint, and other MS Office applications

WHY WORK FOR US?

Unique opportunity to be working in Hong Kong under the headquarter office, and to strategically be a fashion-forwarder with new ideas and initiatives to be implemented globally. Talent development is a managerial principle, promoting entrepreneurial spirit for highly empowered teams. We want to cultivate a “startup” mindset where business agility is key to our fast paced development, and where every employee can reach their full potential in a stimulating and fulfilling workplace environment.

Data collected will be for recruitment purpose only.