APAC Capital Markets Admin & Coordination Associate

SMBC Group; Hong Kong; On-site; HKD 420,000 - 540,000; Full time

Job summary

Sumitomo Mitsui Banking Corporation (SMBC) in Hong Kong seeks an Associate in the Capital Markets Dept, Asia Pacific to provide comprehensive secretarial and administrative support to senior management. The role involves coordinating schedules, arranging travel, and handling reimbursements and payments for the department.

You will liaise with HK and overseas teams, support client events, and assist in onboarding/offboarding of staff while contributing to department initiatives and ad-hoc duties

Qualifications

• Bachelor's degree preferred; candidates with extensive experience will be considered
• Minimum 5 years of relevant secretarial/administrative experience
• Experience supporting senior management in banking/financial services is a plus
• Proficient in MS Office and strong organizational skills
• Fluent in Cantonese, Mandarin and English

Responsibilities

• Provide comprehensive secretarial and administrative support to Asia Structured Debt Vertical management and department heads and respective team support ensuring the efficient day-to-day operation of the department
• Coordinate and arrange schedules for, including meeting setup, venue booking, and logistical arrangements
• Support client event invitations and communicate externally to confirm meeting times and agendas
• Support the preparation and processing of reimbursement claims, invoices and other departmental payments, ensuring that the required supporting documents and approvals are properly maintained
• Collaborate with support functions and assistants within the HK branch and overseas branches to facilitate internal arrangements and assignments
• Liaise with the approved travel agency or booking platform to prepare travel itineraries and obtain management approvals. Support frequent travel for site visits and meetings in Korea, China, and Singapore
• Provide administrative support for the onboarding, exit processes of team members and support of overseas visitors including necessary coordination and arrangement. Provide support in departmental initiatives in events such as internal meetings, client engagements, team activities etc.
• Undertake other administrative, record keeping, operational and ad-hoc duties as assigned by ASDV management and department heads

Skills

Secretarial support

Organizational skills

Multitasking

Communication

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Job description

Sumitomo Mitsui Banking Corporation (SMBC) in Hong Kong seeks an Associate in the Capital Markets Dept, Asia Pacific to provide comprehensive secretarial and administrative support to senior management. The role involves coordinating schedules, arranging travel, and handling reimbursements and payments for the department.

You will liaise with HK and overseas teams, support client events, and assist in onboarding/offboarding of staff while contributing to department initiatives and ad-hoc duties