Associate

Sumitomo Group; Hong Kong; On-site; HKD 600,000 - 900,000; Full time

Job summary

Sumitomo Mitsui Banking Corporation (三井住友銀行) Hong Kong Branch is seeking an Associate in the Capital Markets Dept, Asia Pacific (HKG) to provide essential secretarial and administrative support. The role includes coordinating schedules, travel, and payments while collaborating with cross-border teams to ensure smooth operations.

The ideal candidate holds a Bachelor's degree and at least 5 years of relevant experience in banking or financial services, with fluency in Cantonese, Mandarin, and

Qualifications

• Bachelor's degree preferred; candidates with extensive relevant experience and a lower academic qualification will also be considered.
• Minimum 5 years of relevant experience, preferably in banking or financial services.
• Proven experience in providing secretarial and administrative support to senior management.
• Strong organizational and multitasking skills with the ability to manage multiple priorities in a fast-paced environment.
• Highly detail-oriented with a strong track record of handling administrative, operational, and coordination tasks accurately and efficiently.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Fluent in Cantonese, Mandarin, and English with good interpersonal and communication skills.

Responsibilities

• Provide comprehensive secretarial and administrative support to Asia Structured Debt Vertical management and department heads and respective team support ensuring the efficient day-to-day operation of the department.
• Coordinate and arrange schedules for, including meeting setup, venue booking, and logistical arrangements.
• Support client event invitations and communicate externally to confirm meeting times and agendas.
• Support the preparation and processing of reimbursement claims, invoices and other departmental payments, ensuring that the required supporting documents and approvals are properly maintained.
• Collaborate with support functions and assistants within the HK branch and overseas branches to facilitate internal arrangements and assignments.
• Liaise with the approved travel agency or booking platform to prepare travel itineraries and obtain management approvals. Support frequent travel for site visits and meetings in Korea, China, and Singapore.
• Provide administrative support for the onboarding, exit processes of team members and support of overseas visitors including necessary coordination and arrangement. Provide support in departmental initiatives in events such as internal meetings, client engagements, team activities etc.
• Undertake other administrative, record keeping, operational and ad-hoc duties as assigned by ASDV management and department heads.

Skills

Secretarial support

Travel coordination

Office software

Language skills

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Job description

Associate

Location: HK

Sumitomo Mitsui Banking Corporation (三井住友銀行) (incorporated in Japan with limited liability) is one of the major international banks and a leading arranger of specialized financial products worldwide. The Bank's Hong Kong Branch is now seeking high calibre individuals with long-term career objectives to apply for the following position:

Associate - Capital Markets Dept, Asia Pacific (HKG) - CMA (Planning)

Job Duties & Responsibilities

• Provide comprehensive secretarial and administrative support to Asia Structured Debt Vertical management and department heads and respective team support ensuring the efficient day-to-day operation of the department.


• Coordinate and arrange schedules for, including meeting setup, venue booking, and logistical arrangements.


• Support client event invitations and communicate externally to confirm meeting times and agendas.


• Support the preparation and processing of reimbursement claims, invoices and other departmental payments, ensuring that the required supporting documents and approvals are properly maintained.


• Collaborate with support functions and assistants within the HK branch and overseas branches to facilitate internal arrangements and assignments.


• Liaise with the approved travel agency or booking platform to prepare travel itineraries and obtain management approvals. Support frequent travel for site visits and meetings in Korea, China, and Singapore.


• Provide administrative support for the onboarding, exit processes of team members and support of overseas visitors including necessary coordination and arrangement. Provide support in departmental initiatives in events such as internal meetings, client engagements, team activities etc.


• Undertake other administrative, record keeping, operational and ad-hoc duties as assigned by ASDV management and department heads.

Requirements

• Bachelor's degree preferred. Candidates with extensive relevant experience and a lower academic qualification will also be considered.


• Minimum 5 years of relevant experience, preferably gained within the banking or financial services industry.


• Proven experience in providing secretarial and administrative support to senior management.


• Strong organizational and multitasking skills with the ability to manage multiple priorities in a fast-paced environment.


• Highly detail-oriented with a strong track record of handling administrative, operational, and coordination tasks accurately and efficiently.


• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.


• Fluent in Cantonese, Mandarin, and English with good interpersonal and communication skills.

SMBC is an equal opportunity employer. We are committed to fostering a diversified and inclusive workplace and removing barriers to provide equal access to employment.

Note on Mandatory Reference Check ("MRC") Scheme

The MRC Scheme seeks to address the "rolling bad apples" phenomenon in the banking sector in Hong Kong, i.e. situations where individuals who engage in misconduct during their employment in one institution are able to obtain subsequent employment in another institution without disclosing their misconduct to the new employer. Against this background, the HKMA proposed a framework to facilitate Authorized Institutions ("AIs") to bilaterally obtain reference information during their recruitment process for certain positions, such that misconduct information in an individual's previous employments can be provided to AIs to inform their employment decisions.

For in-scope positions, satisfactory completion of MRC process is pivotal for the consideration of employment decision. For details, you may visit HKMA's website and refer to the latest FAQs issued by HKAB. Further details will be shared on request if your application is being proceeded.

Application details will be used only for recruitment purposes, and will be destroyed after 1 year. Applicants not contacted after 6 weeks may consider their applications unsuccessful.

Job Function: Capital Markets Dept, Asia Pacific (HKG) - CMA (Pl