Agent Travel & Expense HKG

Cargolux; Hong Kong; On-site; HKD 216,000 - 288,000; Full time

Job summary

Cargolux in Hong Kong is seeking a Finance/Travel Coordinator to verify travel supplier invoices and manage monthly expense claims. You will follow up on disputes, payments and refunds and support travel services operations by arranging bookings for internal travelers and external guests.

The role requires 1-3 years of experience in Finance or Travel, strong communication and data analysis skills, and proficiency in Microsoft Office. SAP, AIMS and Amadeus experience are an advantage.

Qualifications

• Travel, Accounting, Finance or Hospitality background with a good understanding of Travel and Expense processes.
• 1-3 years of experience working in a Finance or Travel role.
• Excellent communication and data analysis skills; able to work independently.
• Fluency in written and spoken English; additional languages are an advantage.

Responsibilities

• Verification of travel supplier invoices(hotels, travel agency, transportation, catering)
• Follow up on invoices, disputes, payments and refunds
• Manage all types of monthly, business, operational and travel expense claims
• Examine Business & Travel Expense Reports for accuracy, completeness and compliance with company policies by using internal and external resources/tools
• Support the reconciliation and management of company credit cards
• Increase efficiency and processing time of credit card statements, travel invoice verification and expense reports
• Support Travel Services operations, by arranging and confirming travel bookings for internal travelers and external guests including flight, hotel, rental car and train

Skills

Travel

Accounting

Finance

Hospitality

Communication

Data analysis

Tools

Microsoft Access

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

SAP

AIMS

Amadeus

Job description

Task Responsibilities:

• Verification of travel supplier invoices(hotels, travel agency, transportation, catering)
• Follow up on invoices, disputes, payments and refunds
• Manage all types of monthly, business, operational and travel expense claims
• Examine Business & Travel Expense Reports for accuracy, completeness and compliance with company policies by using internal and external resources/tools
• Support the reconciliation and management of company credit cards
• Increase efficiency and processing time of credit card statements, travel invoice verification and expense reports
• Support Travel Services operations, by arranging and confirming travel bookings for internal travelers and external guests including flight, hotel, rental car and train

Essential Requirements for the Position:

• Travel, Accounting, Finance or Hospitality background with a good understanding of Travel and Expense processes
• 1-3 years of experience working in a Finance or Travel role
• Anticipating and balancing the needs of multiple stakeholders
• Feeling comfortable to work in a team as well as autonomously
• Have very good communication and data analysis skills
• Demonstrated ability to work independently and to take initiativesBe able to identify problems and propose solutions
• Fluency in written and spoken English, other languages are a distinct advantage
• Proficiency in Microsoft Office (Access, Word, Excel, Outlook, Teams)
• SAP, AIMS and Amadeus experience will be considered as a definite advantage

Working Conditions:

It is a full-time position based in Hong Kong. Vacation and other absences should be planned in a way so as to avoid conflicting with service and business requirements. Flexibility may be needed with working hours.