Administrative & Events Coordinator

AIA Hong Kong and Macau; Hong Kong; On-site; HKD 200,000 - 320,000; Full time

Job summary

AIA Hong Kong and Macau is seeking a proactive administrator/marketing support professional to promote our brand through sponsorships, events, and cross-functional collaboration. You will embed a customer-first mindset, ensure end-to-end ownership, and support governance and reporting across departments.

Responsibilities include coordinating meetings and events, preparing materials, and aligning stakeholders on agendas and timelines.

Qualifications

• Bachelor's degree or above.
• At least two years of administration or marketing experience, preferably involving meeting and event management.
• Ability to manage multiple priorities effectively in a fast-paced environment.
• Strong interpersonal and communication skills.
• Strong analytical skills and an innovative approach to problem-solving.
• Proficiency in Microsoft Excel and PowerPoint.
• Proficiency in written and spoken English and Chinese.

Responsibilities

• Manage departmental administrative activities including departmental event/meeting organization, office logistics maintenance & support.
• Accountable for consolidating reports of Customer and Marketing department governance (including risk and control) and assisting in annual budget exercise.
• Assist in arranging cross-functional internal affairs coordination such as corporate awards, summits and conferences.
• Provide pre and on-site support for corporate occasion and events.
• Support preparation of meeting materials, align with participants / stakeholders on the presentation agenda and timeline.
• Provide support in rolling down required standards of Customer and Marketing department to other business units.
• Assist in collecting information required to support decision making on project prioritization and implementation. Track and consolidate project status, risk and issue

Skills

Interpersonal communication

Analytical thinking

Problem solving

Multitasking

Education

Bachelor's degree or above

Tools

Microsoft Excel

PowerPoint

Job description

AIA Hong Kong and Macau is seeking a proactive administrator/marketing support professional to promote our brand through sponsorships, events, and cross-functional collaboration. You will embed a customer-first mindset, ensure end-to-end ownership, and support governance and reporting across departments.

Responsibilities include coordinating meetings and events, preparing materials, and aligning stakeholders on agendas and timelines.