Administrative Coordinator — Nonprofit Ops & Membership

The Hong Kong Association of the Order of Malta Limited; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

The Hong Kong Association of the Order of Malta Limited is seeking an Administrative Coordinator in Hong Kong to keep the organisation running smoothly. You will support meetings, membership, HR tasks, insurance, and daily operations, working closely with senior leadership.

You will handle data management, communications, and coordination across teams, ensuring compliance and a warm, collaborative approach to teamwork. This role offers diverse daily tasks within a charitable organisation.

Qualifications

• Strong organisational skills with attention to detail.
• Comfortable working with databases and email tools.
• Discreet handling of sensitive information.
• Proactive, collaborative team player with initiative.
• Clear written and spoken communication.

Responsibilities

• Coordinate meetings — schedule, agendas, minutes.
• Manage membership database — renewals, reminders, payments.
• Distribute newsletters and event invitations.
• Support HR processes — postings, onboarding, records.
• Oversee insurance policies and records.
• Manage inventory and stock levels.
• Provide general admin support and assist fundraising.
• Assist the President with day-to-day tasks.

Skills

Organisational skills

Attention to detail

Database proficiency

Written and verbal communication

Team player

Education

Relevant secretarial/administrative qualification

Tools

Email

Video conferencing

Shared drives

Job description

The Hong Kong Association of the Order of Malta Limited is seeking an Administrative Coordinator in Hong Kong to keep the organisation running smoothly. You will support meetings, membership, HR tasks, insurance, and daily operations, working closely with senior leadership.

You will handle data management, communications, and coordination across teams, ensuring compliance and a warm, collaborative approach to teamwork. This role offers diverse daily tasks within a charitable organisation.