Administrative Assistant/ Officer

Elegance Financial Communications Limited; Hong Kong; On-site; HKD 156,000 - 246,000; Full time

Job summary

Elegance Financial Communications Limited, a one-stop financial printing and communication solutions provider, seeks an Office Administrator/Receptionist in Hong Kong. You will manage phones, couriers, mail, and conference rooms, while supporting multiple departments with clerical tasks.

The role requires at least 1 year in reception or admin, fluency in English and Cantonese (Mandarin preferred), and proficiency in Word/Excel. Immediate or short-notice availability is ideal.

Qualifications

• Minimum 1 year of relevant reception or office administration experience.
• Experience in a professional firm or corporate environment is an advantage.
• Able to start immediately or within short notice.
• Fluent in English and Cantonese; Mandarin is preferred.

Responsibilities

• Provide excellent service to group clients and visitors.
• Answer phone calls and manage courier arrangements and mail dispatch.
• Schedule and manage conference room bookings.
• Order and manage office stationery and supplies.
• Prepare business documents including quotations and administrative records.
• Keep meeting rooms and pantry clean and organized.
• Provide administrative and clerical support across departments as needed.
• Assist in company events such as annual dinner and team activities.
• Handle other ad-hoc tasks assigned by management.

Skills

Office administration

Reception

English fluency

Cantonese fluency

English & Cantonese

Immediate start

Education

Diploma or above

DSE

Tools

MS Word

MS Excel

Job description

Provide excellent service to the group clients and visitors;

Answer phone calls and manage courier arrangements and mail dispatch;

Schedule and manage conference room bookings;

Order and manage office stationery and supplies;

Prepare business documents, including but not limited to quotations and administrative records;

Keep the meeting rooms and pantry clean and organized;

Provide administrative and clerical support to the admin and other departments as needed;

Assist in company events such as the annual dinner and team activities etc;

Handle other ad-hoc tasks assigned by management

Requirements

From 5 / DSE / Diploma or above.

Minimum 1 year of relevant reception or office administration experience; experience in a professional firm or corporate environment is an advantage, with more experience will be considered as an officer.

Fluent in English and Cantonese; Mandarin is preferred.

Proficient in MS Word and Excel.

Able to start immediately or within short notice.

Elegance Financial Communications Limited is a one-stop professional financial printing and communication solutions provider dedicated to serving listed companies and renowned financial institutions in Hong Kong, China, Singapore, the United Kingdom and beyond.

Financial markets are increasingly considering environmental, social and governance (ESG) aspects as high priorities in the era of sustainability. With our knowledge and expertise in ESG reports, we are committed to help our clients cope with the demands from our investors and financial regulators, while contributing to the environment with our advanced eco-friendly printing technology.

At EFC, we believe multimedia is an alternative catalyst for green finance. With this in mind, we are obligated to take our clients in the direction of digital intelligence and low-carbonization by offering our proficiency in video creation and editing as well as website design and production.

Your application will include the following questions:

• How many years' experience do you have in an Office Administration Role?
• Which of the following statements best describes your right to work in Hong Kong?
• How much notice are you required to give your current employer?
• What's your expected monthly basic salary?
• Which of the following languages are you fluent in?
• How many years' experience do you have as a Corporate Receptionist?