Administrative Assistant

YONYOU (HONGKONG) COMPANY LIMITED; Hong Kong; On-site; HKD 216,000 - 384,000; Full time

Benefits offered by this job

5-day work week

Convenient location

Job summary

Yonyou Hong Kong is seeking an Administration Officer to support daily office and sales operations. You will handle office tasks, reception duties, records, onboarding/offboarding, vendor coordination and events. Strong MS Office skills and bilingual English/Chinese are required.

The role offers an opportunity to work with the Sales team, manage contracts and reports, maintain confidentiality, and assist in sales cycle activities. Immediate availability is highly preferred.

Qualifications

• Diploma or above
• 1-2 years in office and sales administration (fresh graduates considered)
• Familiarity with CRM/ERP systems (Yonyou SCRM a plus)
• Strong organizational skills, detail-oriented, multitasking
• Good communication and coordination skills
• Proficient in MS Office (Excel emphasized)
• Good command of English and Chinese (Cantonese & Mandarin)
• Self-motivated, responsible, independent

Responsibilities

• Office Administration
• Provide support to daily office operations: supplies, equipment maintenance, staff activities
• Perform receptionist duties: phone calls, meeting coordination
• Document filing and records management
• Employee onboarding/offboarding administrative support
• Coordinate with property management and vendors
• Support company events
• Assist attendance monitoring and reporting
• Handle ad hoc duties as assigned
• Assist in sales & admin support throughout the sales cycle
• Handle enquiries
• Provide sales operations assistance to internal and external parties
• Support daily operations of sales administration (contracts, reports, presentations, docs, scheduling)
• Provide all levels of administrative support to the Sales team
• Maintain confidentiality at the highest level
• Daily customer data and sales contract management

Skills

Office administration

Sales administration

CRM/ERP familiarity

MS Office (Excel)

Bilingual English/Chinese

Education

Diploma or above

Tools

Yonyou SCRM

Job description

Experience in secretarial / administrative support

5-day work week at a convenient location

Good communication and interpersonal skills

Immediate availability is highly preferred

Responsibilities

• Office Administration
• Provide support to the daily operations of the Office such as office supplies, equipment maintenance, staff activities
• Perform daily receptionist duties includes phone calls, meeting coordination
• Document filing and records management
• Employee on/off-boarding administrative support
• Coordination with property management and vendors
• Company event support
• Assist with attendance monitoring and reporting
• Assist in ad hoc duties as assigned
• Assist in sales & admin support throughout the sales cycle
• Assist in handling enquiries
• Provide sales operations assistance to internal sales team and external parties
• Responsible for supporting daily operations of sales administration (e.g., Sales contract, reports and presentation preparation, documentation processing, meeting scheduling and coordination, etc.)
• Provide all levels of administrative support to the Sales team
• Ability to respect and maintain highest level of confidentiality
• Daily customer data and sales contract management

Requirements

• Diploma or above
• 1-2years of experience in office and sales administration (fresh graduates will also be considered)
• Familiarity with CRM/ERP systems (Yonyou SCRM experience is a plus)
• Strong organizational skills, detail-oriented, and able to multitask
• Good communication and coordination skills
• Proficient in MS Office (especially Excel)
• Good command of both spoken and written English and Chinese, including Cantonese and Mandarin
• Self-motivated, responsible, and able to work independently

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• What is your highest level of education?
• How many years' experience do you have in an Office Administration Role?
• Which of the following Customer Relationship Management (CRM) systems do you have experience using?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?

Computer Software & Networking 101-1,000 employees

Founded in 1988, Yonyou Network Technology is the world's leading enterprise management software and cloud services provider, offering industry-wide ERP software and SaaS solutions.

Yonyou has been recognized by Gartner as global top 10 ERP providers, and ranked by IDC as the largest enterprise management software provider in China.

Yonyou has over 230 branches and 10,000 ecosystem partners worldwide. Founded in 2003, Yonyou Hong Kong is the headquarters of Yonyou Overseas Business Unit, providing best practices for cross-border enterprises in Hong Kong, Macau, Taiwan, Malaysia, Singapore, Thailand, Vietnam and Indonesia.

Founded in 1988, Yonyou Network Technology is the world's leading enterprise management software and cloud services provider, offering industry-wide ERP software and SaaS solutions.

Yonyou has been recognized by Gartner as global top 10 ERP providers, and ranked by IDC as the largest enterprise management software provider in China.

Yonyou has over 230 branches and 10,000 ecosystem partners worldwide. Founded in 2003, Yonyou Hong Kong is the headquarters of Yonyou Overseas Business Unit, providing best practices for cross-border enterprises in Hong Kong, Macau, Taiwan, Malaysia, Singapore, Thailand, Vietnam and Indonesia.

What can I earn as an Administration Officer