Administration Executive - Standard Chartered

Standard Chartered Bank (Hong Kong) Ltd; Hong Kong; In loco; HKD 420.000 - 540.000; Tempo pieno

Descrizione del lavoro

Standard Chartered Bank (Hong Kong) Ltd. is seeking an organised Executive Secretary to support the Head of Capital Markets Products & Solutions (CMPS) Hong Kong and the leadership team.

You will manage schedules, coordinate travel, support events, prepare reports, and assist with team administration, procurement and IT requests. Ideal candidates will have 5–8 years’ experience in executive support, strong organisational skills, and fluency in Cantonese, English and Mandarin.

Competenze

• Bachelor’s degree or equivalent practical experience.
• 5–8 years’ experience in executive support or administrative management.
• Strong organisational, prioritisation and multitasking capabilities.
• Professionalism handling sensitive matters with tact.

Mansioni

• Provide executive, administrative and business support to the Head of CMPS Hong Kong and leadership team.
• Manage complex diary scheduling, meeting coordination and logistics.
• Coordinate travel arrangements through approved agencies per policy.
• Prepare and review Gift & Entertainment reports with complete supporting documents.
• Keep team informed of policy requirements for expenses, travel and admin.
• Support client events, internal meetings and town halls, including invitations.
• Act as liaison with internal stakeholders and support functions for timely follow-up.
• Handle confidential documents and sensitive information professionally.
• Coordinate onboarding/offboarding, leave tracking and staff records.
• Manage IT/system access requests, procurement approvals, invoice processing and office supplies.

Conoscenze

Executive support

Diary management

Stakeholder coordination

Multitasking

Discretion

Communication

Languages: Cantonese/English/Mandarin

MS Office

Collaboration tools

Formazione

Bachelor’s degree or equivalent practical experience

Strumenti

Microsoft Office

Collaboration tools

Descrizione del lavoro

We are seeking a highly organised and proactive Executive Secretary to provide comprehensive administrative support to the Head of Capital Markets Products & Solutions (CMPS) Hong Kong and the broader leadership team. The role will be responsible for managing schedules and meetings, coordinating travel and logistics, supporting internal and client events, preparing and reviewing reports in line with bank policies, and assisting with team administration, procurement, IT and system-related requests. The successful candidate will work closely with internal support functions and other teams to ensure smooth day-to-day business operations and effective coordination across the team.

Key Responsibilities

• Provide executive, administrative and business support to the Head of Capital Markets Products & Solutions (CMPS) Hong Kong and the broader leadership team.
• Manage complex diary scheduling, meeting coordination, venue booking, meeting setup and related logistics to support effective business operations.
• Coordinate travel arrangements and logistics through approved agencies, ensuring compliance with internal policies and approval requirements.
• Prepare, review and process Gift and Entertainment (G&E) reports, ensuring supporting documents are complete and aligned with the Bank's policies and procedures.
• Keep team members informed of relevant policy requirements, process updates and compliance expectations related to expenses, travel and administration.
• Support client events, internal meetings, business reviews, town halls and departmental activities, including invitations, coordination and administration.
• Act as a key liaison point with internal stakeholders, support functions and other teams to facilitate smooth coordination and timely follow-up.
• Handle confidential documents, correspondence and sensitive business information in a professional and appropriate manner.
• Support team administration matters including onboarding and offboarding coordination, leave tracking, staff movements, training administration and maintenance of team records.
• Manage administrative processes including IT and system access requests, procurement approvals, invoice processing, office supplies, facilities matters and ad hoc tasks as required.

Job Summary

We are seeking a highly organised and proactive Executive Secretary to provide comprehensive administrative support to the Head of Capital Markets Products & Solutions (CMPS) Hong Kong and the broader leadership team. The role will be responsible for managing schedules and meetings, coordinating travel and logistics, supporting internal and client events, preparing and reviewing reports in line with bank policies, and assisting with team administration, procurement, IT and system-related requests. The successful candidate will work closely with internal support functions and other teams to ensure smooth day-to-day business operations and effective coordination across the team.

Key Responsibilities

• Provide executive, administrative and business support to the Head of Capital Markets Products & Solutions (CMPS) Hong Kong and the broader leadership team.
• Manage complex diary scheduling, meeting coordination, venue booking, meeting setup and related logistics to support effective business operations.
• Coordinate travel arrangements and logistics through approved agencies, ensuring compliance with internal policies and approval requirements.
• Prepare, review and process Gift and Entertainment (G&E) reports, ensuring supporting documents are complete and aligned with the Bank's policies and procedures.
• Keep team members informed of relevant policy requirements, process updates and compliance expectations related to expenses, travel and administration.
• Support client events, internal meetings, business reviews, town halls and departmental activities, including invitations, coordination and administration.
• Act as a key liaison point with internal stakeholders, support functions and other teams to facilitate smooth coordination and timely follow-up.
• Handle confidential documents, correspondence and sensitive business information in a professional and appropriate manner.
• Support team administration matters including onboarding and offboarding coordination, leave tracking, staff movements, training administration and maintenance of team records.
• Manage administrative processes including IT and system access requests, procurement approvals, invoice processing, office supplies, facilities matters and ad hoc tasks as required.

Ideal Candidate

• Bachelor's degree or equivalent practical experience
• 5-8 years' experience in executive support, team coordination or administrative management, preferably within banking, financial services or a multinational corporate environment
• Strong organisational, prioritisation and multitasking capabilities
• Demonstrate professionalism and able to handle sensitive matters in a tactful manner
• Able and willing to work under tight schedule and delivery requirements
• Demonstrated experience supporting senior executives and leadership teams
• Strong team player with interpersonal skills to deal with all levels
• Good communicator with fluency in Cantonese, English and Mandarin
• Proficiency in Microsoft Office Suite and collaboration tools

About Standard Chartered

We're an international bank, nimble enough to act, big enough for impact. For more than 170 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents and we can't wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion.

Together we:

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

What we offer

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations.
• Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
• Flexible working options based around home and office locations, with flexible working patterns.
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

The world's best international bank, leading the way in Asia, Africa and the Middle East Standard Chartered PLC, listed on both London and Hong Kong stock exchanges, ranks among the top 25 companies in the FTSE-100. The London-headquartered Group has operated for over 150 years in some of the world's most dynamic markets. Its income and profits have more than doubled over the last five years primarily as a result of organic growth and supplemented by acquisitions.

Standard Chartered aspires to be the best international bank for its customers across its markets. The Bank derives more than 90 per cent of its operating income and profits from Asia, Africa and the Middle East, generated from its Wholesale and Consumer Banking businesses. The Group has around 1,750 branches and outlets located in over 70 countries.

The extraordinary growth of its markets and businesses creates exciting and challenging international career opportunities. Leading by example to be the right partner for its stakeholders, the Group is committed to building a sustainable business over the long term and is trusted worldwide for upholding high standards of corporate governance, social responsibility, environmental protection and employee diversity. It employs 75,000 people, nearly half of who are women. The Group's employees are of 115 nationalities, of which 60 are represented among senior management.

Standard Chartered is an equal opportunity employer. We have a meritocratic culture where each individual employee is valued and respected for who they are as a person and for what they bring to the organisation. Standard Chartered is committed to diversity and inclusion. We believe that a work environment which embraces diversity will enable us to get the best out of the broadest spectrum of people to sustain strong business performance and competitive advantage.

Standard Chartered is an equal opportunity employer. We have a meritocratic culture where each individual employee is valued and respected for who they are as a person and for what they bring to the organisation. Standard Chartered is committed to diversity and inclusion. We believe that a work environment which embraces diversity will enable us to get the best out of the broadest spectrum of people to sustain strong business performance and competitive advantage.

What can I earn as an Administration Executive