Office Assistant jobs in United States

Job summary

A global technology leader in the UK is seeking an Executive Assistant to support the Vice President of Actuation Systems. The role emphasizes managing complex schedules, coordinating communication across senior stakeholders, and ensuring operational priorities are met. Ideal candidates will have experience in a similar setting, excellent organisational capabilities, and verbal and written communication skills. This position is pivotal in a fast-paced manufacturing environment, requiring adaptability and strong interpersonal skills.

Qualifications

• Proven experience as an Executive Assistant or in a senior administrative role.
• Ability to manage multiple priorities and adapt as demands shift.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex diary and calendar planning effectively.
• Schedule meetings and prepare necessary materials in advance.
• Act as the primary point of contact for the VP.
• Coordinate travel logistics and itineraries.
• Prepare and edit reports, presentations, and briefing documents.
• Track key actions and follow-up on deliverables.
• Support leadership meetings with minutes and actions.
• Maintain confidentiality and manage sensitive information.
• Organise events and customer engagements.
• Build relationships with internal teams and partners.