Jobs in Belfast, United States

Assistant or Senior Assistant – Engagement and Partnerships

Reports to: Senior Director Engagement and Partnerships

Remote United Kingdom or GMT Time Zone

Textile Exchange is a global non‑profit driving beneficial impact on climate change across the fashion and textile industry. It guides a growing community of brands, manufacturers and farmers toward more purposeful production from the very start of the supply chain. By 2030 its goal is to guide the industry in achieving a 45% reduction in greenhouse gas emissions within fiber and raw material production. Its focus is holistic and interconnected, accelerating the adoption of practices that improve the state of our water, soil, health and biodiversity.

The Assistant or Senior Assistant plays a critical role in ensuring the effectiveness and efficiency of the Engagement and Partnerships leadership team. Acting as the right hand to the Senior Director and supporting other Directors, you will anticipate needs, streamline operations and enable leaders to focus on high‑impact priorities. Success requires exceptional organizational skills, discretion and the ability to balance multiple priorities across time zones.

• Provide seamless proactive support to the Senior Director.
• Inbox management and correspondence: sort incoming emails, file, prioritize and respond where appropriate while ensuring strict confidentiality.
• Diary management: prioritize and reschedule as necessary.
• Manage all travel arrangements: transport, accommodation, itineraries and visas.
• Expense management: reconcile monthly corporate card charges and reimbursements.
• Ensure adequate meeting preparation, including relevant documents and briefings.
• Record and disseminate notes and follow‑up actions.
• Utilize internal systems (Salesforce, ClickUp, etc.) and keep them updated on behalf of the Senior Director.
• Maintain a working knowledge of priorities and follow up on key deadlines, deliverables and action items until completed.
• Support with presentation creation, formatting, proofreading and help build reports and information in a digestible and presentable format.
• Draft communications on behalf of the Senior Director for internal and external use.
• Know who across the organization can provide critical information and support as needed.
• Maintain a working understanding of the external stakeholder community, applying sound judgment to prioritize requests and responses based on stakeholder importance and organizational priorities.
• Build strong working relationships across all levels of the organization and with external stakeholders.
• Collaborate with other Assistants and the Chief of Staff to coordinate meetings and events.
• Partner with Communications and Events teams on media requests, conference planning and industry engagements.
• Provide reminders of upcoming activities and ensure leaders are fully prepared.
• Contribute to special projects and research as needed.
• Work autonomously in a complex global organizational environment.
• Perform other duties as assigned by the Senior Director.

• Provide administrative support to other Directors in the division as appropriate.

• 5 years of experience as an Assistant supporting C‑Suite or senior executives.
• Experience working in a remote global organization with scheduling across multiple time zones.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Teams) and ability to learn new tools quickly.
• Proven ability to handle sensitive information with discretion and confidentiality.
• Highly proactive, motivated, independent and capable of managing competing priorities.
• Calm under pressure with strong organizational and problem‑solving skills.
• Excellent written and verbal communication skills in English with meticulous attention to detail.
• Strong interpersonal skills and ability to build rapport at all levels.
• Willingness to travel domestically and internationally as needed.
• Flexibility to work across time zones when necessary (without extended or excessive hours).

• Experience with Salesforce or similar systems.

• Schedule: 40 hours per week.
• Required Travel: Less than 5 % of time.
• Salary Range: $60 000 to $95 000 USD – DOE.
• Employment Type: Full‑time.

• Senior Care, Archival Standards, Microsoft Access, HTTPS, Microsoft Word, Workers' Compensation Law, Dementia Care, Emergency Management, HRIS, Microsoft Excel, Peoplesoft, Human Resources.