Workshop Planner and Technical Administrator (Apprentice)

GEA Group; Milton Keynes; On-site; GBP 18,000 - 25,000; Full time

Job summary

Join a leading company in the industrial machinery sector as a Workshop Planner and Technical Administrator Apprentice. This role involves coordinating workshop activities, maintaining schedules, and processing orders, providing a solid foundation for a career in management and manufacturing. Ideal for candidates with strong analytical skills and proficiency in Microsoft Office, particularly Excel.

Qualifications

• Proficient in Microsoft Office, especially Excel.
• Strong analytical and organizational skills.
• Excellent communication skills.
• Legal right to work in the UK.

Responsibilities

• Coordinate with customers and internal departments for workshop visibility.
• Maintain the workshop plan and ensure parts availability.
• Process orders in SAP for suppliers.
• Monitor equipment availability and report on productivity.

Skills

Analytical skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Job description

Workshop Planner and Technical Administrator (Apprentice)

GEA Group Milton Keynes, England, United Kingdom

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Workshop Planner and Technical Administrator (Apprentice)

GEA Group Milton Keynes, England, United Kingdom

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GEA is one of the world’s largest systems suppliers for the food, beverage and pharmaceutical sectors. Our portfolio includes machinery and plants as well as advanced process technology, components and comprehensive services. Guided by a strong sense of purpose, our more than 18,000 dedicated employees work to enhance the sustainability and efficiency of production processes globally.

Responsibilities / Tasks

Workshop Planning Activities

• Coordinate with customers and internal departments within GEA to ensure visibility of all new work entering the workshop, recording it on the workshop register.
• Maintain the workshop plan for all ongoing jobs and ensure parts availability to meet schedules.
• Monitor equipment availability within the workshop plan and advise on any bottlenecks.
• Discuss weekly planning to ensure resource availability.
• Update each job's progress in the Milton Keynes workshop or other IRN locations.
• Liaise with customers regarding progress and planned return dates.
• Calculate hours and parts booked on each job, comparing to original costing by activity.
• Report on productivity and utilization using existing systems.
• Record utilization of key workshop equipment.

Workshop Administration Activities

• After handover of purchase orders, raise sales documentation.
• Process orders in SAP for internal and external suppliers.
• Submit ITAR requests for MOD jobs.
• Send return documentation, including PHD, to customers in advance of job completion.
• Organize return of exchange bowls and parts, including SMEKS repairs.
• Upload job information onto Track and Trace systems.
• File repair documents in SAP or job files.
• Process credit notes related to exchange activities.
• Arrange customs invoicing and clearance documentation.
• Authorize payments to third-party suppliers within DWP.

Goods In Administration Activities

• Maintain safety stock levels.
• Check deliveries, book into system, and prepare for dispatch or storage.
• Organize daily goods collection for shipment.
• Coordinate with workshop and service departments regarding deliveries and parts availability.
• Order consumables as needed.
• Maintain packaging materials stock.
• Ensure cleanliness and security of goods in area, including locking the store when not in use.

Your Profile / Qualifications

• Proficient in Microsoft Office, especially Excel.
• Strong analytical and organizational skills.
• Excellent communication skills.
• Legal right to work in the UK.

Interested?

Click apply above to start our guided application process.

Additional Details

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Management and Manufacturing
• Industries: Industrial Machinery, Machinery Manufacturing, Food and Beverage Manufacturing