May 12, 2025 Workshop Planner and Technical Administrator (Apprentice) Milton Keynes , United K[...]

GEA Group; Milton Keynes; On-site; GBP 18,000 - 25,000; Full time

Job summary

Join a leading global engineering company as a Workshop Planner and Technical Administrator (Apprentice) in Milton Keynes. You will coordinate workshop activities, manage orders, and ensure efficient operations while gaining valuable experience in engineering maintenance and installation.

Qualifications

• Genuine interest in engineering maintenance and installation.
• Proficient in all Microsoft Office applications, especially Excel.
• Excellent analytical and organizational skills.

Responsibilities

• Coordinate with customers and internal departments for workshop planning.
• Maintain workshop plans and monitor job progress.
• Process orders in SAP and manage goods in administration.

Skills

Analytical skills

Organizational skills

Microsoft Office

Interest in engineering

Job description

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Workshop Planner and Technical Administrator (Apprentice)

Workshop Planner and Technical Administrator (Apprentice)

GEA is one of the largest suppliers for the food and beverage processing industry and a wide range of other process industries. Approximately 18,000 employees in more than 60 countries contribute significantly to GEA’s success – come and join them! We offer interesting and challenging tasks, a positive working environment in international teams and opportunities for personal development and growth in a global company.

GEA is one of the world’s largest systems suppliers for the food, beverage and pharmaceutical sectors. Our portfolio includes machinery and plants as well as advanced process technology, components and comprehensive services. Guided by a strong sense of purpose, our more than 18,000 dedicated employees work to enhance the sustainability and efficiency of production processes globally.

Your responsibilities and tasks:

Workshop Planning Activities

Co-ordinate with customers and internal departments within GEA, to ensure full sight of all new work coming into the workshop and record on the workshop register.

Maintain the workshop plan for all live jobs and ensure parts are available to meet the programme.

Within the workshop plan monitor availability of equipment and advise any bottlenecks

Discuss weekly the planning to accommodate to ensure resource availability

Monitor and update each job as it progresses through the Milton Keynes workshop or any of IRN’s.

Liaise with customers on progress and planned return dates.

Post job calculation of the hours and parts booked on each job and compare to the original costing broken down by activity.

Using existing systems report on productivity and utilisation in the workshop

Record the utilisation of the key pieces of workshop equipment

Workshop Administration Activities

After handover of the Purchase order and acknowledgment to the customer raise the sale.

Process the required orders in SAP for internal and external suppliers as required for the sale.

Submit ITAR requests for MOD jobs

Where applicable send the returns documentation including PHD to the customer, ensuring it is returned in advance of the job returning to the workshop.

Organise the return of exchange bowls and parts including SMEKS for workshop repairs.

Upload job information onto the appropriate Track and Trace Application.

File all respective repairs documents in the job file / on SAP

Raise and process any credit note requirements on exchange bowl activities

Arrange customs invoicing and clearance documentation

Authorise payments for 3rd party suppliers within DWP

Goods In Administration Activities

Maintain safety stock levels

Check content of deliveries and book them into the system. Prepare them into the specific job allocation and either make ready to forward onto the relevant end receiver off site, or place in the stores in the relevant storage area

Organise and control the daily collection of goods to be shipped out

Liaise with the workshop and service departments to keep them appraised of relevant deliveries and parts availability.

Ordering of workshop and service consumables as directed

Maintain the correct level of packaging materials

General housekeeping of the goods in area, including the main shutter door area.

Ensure that the stores area is kept locked at all times when not in use and that access is only given to authorised persons

Your profile and qualifications:

A genuine interest in engineering maintenance and installation is essential

Proficient in all Microsoft Office applications, with a strong emphasis on Excel

Excellent analytical and organisational skills

GEA is an equal opportunity employer. Applicants will therefore receive consideration for employment without regard to age, sex, race, color, religion, world view, national origin, genetics, disability, gender identity, marital status, sexual orientation, veteran status or any other protected characteristic required by applicable law. Applicants with disabilities are welcome and will be given special consideration if they are equally qualified.

GEA careers

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GEA is certified as a Top Employer by the Top Employers Institute for Europe. We have high scores for Leadership, Ethics & Integrity and Sustainability.

GEA careers

A world of opportunities

We’re a global industrial engineering company and one of the world’s largest systems suppliers for the food, beverage and pharmaceutical sectors, and many others. GEA offers exciting and diverse training and career opportunities around the world.

GEA’s heritage stretches back more than 140 years. Today, we operate in resilient customer industries with a dedicated workforce of more than 18,000 employees and conduct business with more than 150 countries.

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GEA is one of the world’s largest systems suppliers for the food, beverage and pharmaceutical sectors. Our portfolio includes machinery and plants as well as advanced process technology, components and comprehensive services. Used across diverse industries, they enhance the sustainability and efficiency of production processes globally.

GEA is listed in the German MDAX and the STOXX Europe 600 Index and is also among the companies comprising the DAX 50 ESG and MSCI Global Sustainability Indices.

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