Workshop Administrator

Aprolis; Rochester; On-site; GBP 22,000 - 30,000; Full time

Job summary

Aprolis UK is seeking a Workshop Administrator to support a busy depot environment. You will coordinate admin for the workshop, creating and processing WIP/job cards and maintaining H&S documentation to ensure compliance and smooth operation.

You will manage timesheets, cost control, and engineer job allocations, liaising with Sales and Service to resolve workshop issues and raise purchase orders as needed. A pivotal role in keeping the workshop running efficiently.

Qualifications

• Create and process WIP/job cards with required H&S documentation.
• Enter timesheet data into the system accurately.
• Monitor costs by checking timesheets, job sheets and invoices.
• Maintain workshop diary and engineer job allocations.
• Liaise with Sales and Service on workshop issues including refurbishments.
• Raise and log sundry purchase orders.
• Ensure LOLER inspections for relevant machines.
• Perform other admin duties as required.
• Update HR with holiday/sickness documents and maintain system diary.
• Track engineer H&S requirements and incoming sales packs; file inspections.
• Maintain monthly KPI and KPA records.
• Perform other duties within scope.

Responsibilities

• Create and process all WIP (job cards) with H&S documentation.
• Enter all Timesheet data into the system promptly and accurately.
• Support cost control by checking timesheets, job sheets and invoices.
• Maintain workshop diary and allocation of engineer jobs.
• Liaise with Sales and Service on workshop issues including refurbishments.
• Raise sundry purchase orders and log them as required.
• Ensure LO LRER inspections are current for machines in depot.
• Perform other related admin duties when required.

Skills

WIP management

Timesheet entry

Cost control

Diary management

H&S documentation

Liaison work

Purchase orders

LOLER inspections

General admin

KPI tracking

Job description

As part of Aprolis UK, our people are our most valuable asset, we are proud to recruit and train the very best in the forklift industry. Equipping them with the skills and knowledge necessary to ensure that, no matter what our customers’ need, they can handle it. Our values are: Entrepreneurship Courage Respect Friendliness Résumé de la Description de poste Grant Handling are actively recruiting for a Workshop Administrator to work within a busy depot environment. You will be responsible for the Administration and Co-ordination of the workshop.

Core Activities:

• Create and process all Work in Progress (WIP) (job cards) in a timely manner including required H & S documentation for the workshop.
• Enter all Timesheet data onto system in a timely and accurate manner.
• Ensure cost control by checking Timesheets, Job Sheets and Parts Invoices Invoice off all completed all WIPs in a timely manner keeping in mind the departments performance targets.
• Keep workshop diary and allocation of engineer’s jobs.
• Liaise with Sales and Service Departments relating to workshop related issues with refurbishments and STR.
• Raise sundry purchase orders and book them in as and when required.
• Ensure LOLER inspections have been carried out and are current for all relevant machines in depot.
• Any other related admin duties when required.

Admin Support to Equipment Preparation Manager

• Submit holiday and sickness documents to HR and update the system diary.
• Update relevant spread sheets monitoring all engineer H & S requirements and draw to Receive, verify, log, and file all incoming sales packs, and complete once relevant inspections and estimates received.
• Maintain a monthly record of all KPI’s and KPA documents.
• To perform any other reasonable duties that may be required from time to time within the scope of your knowledge, skills and ability.

Pour voir les postes disponibles dans tout le Groupe Monnoyeur, veuillez cliquer sur "Effacer tout" et appliquer les filtres que vous souhaitez.

En rejoignant Monnoyeur, vous ferez partie d’un Groupe qui vous permettra de prendre des initiatives, valorisera votre point de vue et vous permettra de développer votre impact dans le respect de nos valeurs d'esprit d'entreprise, de convivialité, de courage et de respect.

Nous cultivons un environnement qui favorise l'innovation, le travail d'équipe et la croissance grâce à nos principes de leadership ILEAD - Inspire, Link Up, Empower, Care et Deliver.

Les activités de Monnoyeur se structurent autour de quatre grands métiers : Services et distribution, Services de location, Services de digitalisation et Services spécialisés.

Chacun de nos métiers est porté par nos filiales, engagées au quotidien au service de nos clients, pour fournir des services B2B aux secteurs de la construction, de l’industrie et de l’agriculture.

La proximité avec nos clients nous permet de comprendre leurs besoins spécifiques, d'adapter nos solutions et d'améliorer continuellement nos offres, en particulier dans les domaines de la transformation numérique et énergétique.

Notre environnement de travail est inclusif, solidaire et célèbre la diversité et l'égalité des chances.

Enracinées dans notre charte de la diversité, signée par notre PDG Philippe Monnoyeur en 2020, nos politiques sociales et de ressources humaines promeuvent un environnement non discriminatoire où chaque individu peut s'épanouir.