Workplace Operations Associate (Part Time)

SEON; Greater London; Ibrido; GBP 19.000 - 25.000; Part-time

Vantaggi offerti da questo lavoro

ESOP

Vacation allowance

Flexible hours

Parental leave

Private health insurance

Hybrid work

Mental health support

Company meals (lunch/breakfast)

Learning & development

Language courses

Book allowance

Descrizione del lavoro

SEON is seeking a proactive Part-time Receptionist to support the London office, creating a welcoming and well-organized workplace. You will be among the first contact points, shaping first impressions and employee experiences.

You will work with the Head of Workplace Operations to gain hands-on exposure in office operations, onboarding support, and event coordination in a fast-paced tech environment. Hybrid working is encouraged.

Competenze

• Experience in receptionist, office coordination, or hospitality roles.
• Excellent communication and customer service mindset.
• Ability to multitask in a fast-paced environment and coordinate events.

Mansioni

• Welcome guests and manage front desk communications.
• Coordinate meeting rooms and interview day logistics.
• Support onboarding days and prepare welcome materials.
• Check mail and route invoices to relevant teams.
• Maintain office documentation and trackers.
• Plan office events, breakfasts, lunches, and gatherings.

Conoscenze

Guest services

Multitasking

Communication

Teamwork

Strumenti

Google Workspace

Slack

Descrizione del lavoro

• We are looking for a proactive and people-oriented Part-time Receptionist to support the daily operations of our London office and help create a welcoming, well-organized, and high-performing workplace environment
• As one of the first points of contact in the office, you will play an important role in shaping both first impressions and the everyday employee experience
• You will work closely with the Head of Workplace Operations and the wider Workplace Operations team, and gain hands-on exposure to office operations, workplace experience, and onboarding support in a fast-paced tech environment
• Welcome guests, candidates, and partners; manage visitor access, badges, guest Wi-Fi, and incoming calls at the building front desk
• Coordinate meeting rooms, including support for interview day logistics
• Ensure the general upkeep and tidiness of the office environment
• Liaise with service providers (maintenance, couriers, etc.)
• Support onboarding days, prepare welcome swag packs to help create a smooth new joiner experience
• Check mail, forward invoices and receipts to relevant teams, and maintain office documentation
• Coordinate access cards and equipment, including basic reporting and operational tracking
• Plan and deliver office events, team breakfasts, lunches, and company gatherings

Benefits

• ESOP: Employee stock ownership plan.
• Vacation: National holidays, generous holiday allowance.
• Flexible hours: Flexible work schedule that allows teammates to alter their workday.
• Enhanced parental leave: Enhanced parental leave policies for all the parents on the team.
• Private health insurance: Private health insurance including coverage for spouse and dependents.
• Hybrid working environment: We encourage our colleagues to work from home a few days a week, and spend the rest of the time in the office collaborating with the SEON team.
• Employee assistance and mental health support: Access to an employee assistance and mental health support platform.
• Lunch and breakfast: Monthly company breakfast and weekly lunch allowance.
• Learning and development: Access to a variety of opportunities for learning and development (including external L&D).
• Weekly language courses: You can learn 40+ languages including Hungarian, English, Spanish, Portuguese & Bahasa.
• Book allowance: You can order business books to grow your knowledge and support your curiosity to learn more.

• Proficient with Google Workspace and Slack; comfortable maintaining spreadsheets, tracking office data, and keeping documentation organizedHospitality and service-oriented mindset with the ability to multitask and prioritize in a fast-paced environmentFriendly, professional, and proactive attitude with strong communication and interpersonal skillsReliable, detail-oriented, and comfortable working both independently and as part of a teamFamiliarity with coordinating events or onboarding processesPrevious experience in a receptionist, office coordinator, or hospitality role