Workplace Coordinator

Mitie; City of Westminster; On-site; GBP 24,000 - 32,000; Full time

Job summary

Mitie is seeking an organised Workplace Coordinator to support the delivery of safety plans across boutique portfolios. You will work with the Richemont HSE Manager to maintain schedules, records and compliance trackers, and provide day-to-day support to boutique, workplace and facilities teams.

The role offers on-site work from Regent Street, London, with occasional UK travel to boutiques and sites. A proactive learner with strong attention to detail and knowledge of health and safety is

Qualifications

• Experience in a Workplace/Facilities Coordinator position or similar.
• Strong organisational skills with excellent attention to detail.
• Demonstrate some knowledge of Health and Safety.
• Clear communication skills and the ability to follow up outstanding actions.
• A proactive approach, willingness to learn and ability to manage changing priorities.
• Proficiency in Microsoft Office and familiarity with CAFM IT systems.
• Willingness to travel occasionally to boutiques and sites across the UK.

Responsibilities

• Coordinate and track health and safety actions, schedules and records across the portfolio.
• Maintain first aider and fire marshal coverage, including training and certificate renewals.
• Organise annual fire drills and health and safety training with boutique leadership teams.
• Complete routine checks of first aid kits, AED devices and workplace areas.
• Record accidents, incidents and near misses, supporting investigations and follow-up actions.
• Track audit and inspection findings through to completion.
• Maintain compliance records relating to fire safety, electrical systems, water hygiene and lifting equipment.
• Support contractors, planned maintenance activities, helpdesk requests and site visits.
• Assist with office moves, space planning and new boutique openings from a safety and compliance perspective.

Skills

Workplace coordination

Facilities coordination

Organisational skills

Health & safety knowledge

Excellent communication

MS Office

CAFM systems

Travel flexibility

Tools

CAFM software

MS Office

Job description

Location: Regent Street, London (Other locations to support)Full-time | Monday to Friday | 7am - 4pm/8am - 5pm | Onsite

We are looking for an organised and proactive Workplace Coordinator to support the delivery of the safety plan across the Richemont portfolio.

Working closely with the Richemont HSE Manager, you will maintain schedules, records and compliance trackers while providing day-to-day support to boutique, workplace and facilities teams. This is an excellent opportunity for someone looking to develop a career in health and safety or facilities management.

Role Responsibilities

• Coordinate and track health and safety actions, schedules and records across the portfolio.
• Maintain suitable first aider and fire marshal coverage, including training and certificate renewals.
• Organise annual fire drills and health and safety training with boutique leadership teams.
• Complete routine checks of first aid kits, AED devices and workplace areas.
• Record accidents, incidents and near misses, supporting investigations and follow-up actions.
• Track audit and inspection findings through to completion.
• Maintain compliance records relating to fire safety, electrical systems, water hygiene and lifting equipment.
• Support contractors, planned maintenance activities, helpdesk requests and site visits.
• Assist with office moves, space planning and new boutique openings from a safety and compliance perspective.

What We're Looking For

• Experience in an Workplace/Facilities Coordinator position or similar
• Strong organisational skills with excellent attention to detail.
• Demonstrate some knowledge of Health and Safety.
• Clear communication skills and the ability to follow up outstanding actions.
• A proactive approach, willingness to learn and ability to manage changing priorities.
• Proficiency in Microsoft Office and generic competence on CAFM IT systems.
• Willingness to travel occasionally to boutiques and sites across the UK.

No formal health and safety qualification is required. An interest in developing within health and safety or facilities management is essential, and study support towards an entry-level qualification, such as IOSH Managing Safely, may be available.

There's a place for you at Mitie, join us today!