Site Coordinator (Part-Time, 25 Hours Per Week)

Ishida Europe Ltd; Poole; On-site; GBP 25,000 - 32,000; Full time

Job summary

Ishida Europe Ltd in Poole is seeking a proactive Facilities Coordinator to help maintain a safe, efficient workplace. You will coordinate building maintenance, support statutory compliance, and work with contractors to ensure documentation and permits stay up to date.

You will assist with site inductions, manage waste streams and office supplies, and play a key role in employee engagement and site events. The role suits an organised communicator with a solid grounding in health and safety.

Qualifications

• Exceptionally organised with attention to detail.
• Confident communicator with stakeholders.
• Experience in facilities, office or site coordination.
• Capable of managing multiple priorities and keeping records.
• Knowledge of health and safety and compliance requirements.
• Proficient with Microsoft Office and digital admin systems.

Responsibilities

• Coordinating building maintenance, repairs and facilities services.
• Supporting statutory compliance activities including fire safety, Legionella, asbestos, insurance inspections and other site requirements.
• Working closely with contractors and service providers, ensuring standards, documentation and permits remain compliant.
• Supporting visitors, site inductions and site administration activities.
• Coordinating waste, recycling and environmental services.
• Managing office supplies, purchasing requests and workplace support services.
• Helping deliver employee engagement activities, communications and site events.
• Acting as a key point of contact for facilities and site-related matters across the business.

Skills

Organised

Communication

Facilities experience

Record keeping

Health & safety knowledge

MS Office proficiency

Tools

MS Office

Digital administration systems

Job description

What you'll be doing

• Coordinating building maintenance, repairs and facilities services
• Supporting with statutory compliance activities including fire safety, Legionella, asbestos, insurance inspections and other site requirements
• Working closely with contractors and service providers, ensuring standards, documentation and permits remain compliant
• Supporting visitors, site inductions and site administration activities
• Coordinating waste, recycling and environmental services
• Managing office supplies, purchasing requests and workplace support services
• Helping deliver employee engagement activities, communications and site events
• Acting as a key point of contact for facilities and site-related matters across the business

What we're looking for

We're looking for someone who is:

• Exceptionally organised with excellent attention to detail
• A confident communicator who builds positive relationships with stakeholders and suppliers
• Experienced in facilities, office, operations or site coordination
• Comfortable managing multiple priorities and maintaining accurate records
• Knowledgeable about health & safety and compliance requirements
• Proficient in Microsoft Office and digital administration systems

It would be great if you have

• IOSH Working Safely or similar qualification but we will give this training if you have not got this.
• Facilities Management qualifications or training
• Experience working within a manufacturing or industrial environment.

Why join us?

This role offers the opportunity to make a visible impact every day. You'll enjoy a varied workload, collaborate with colleagues across the business, and play a key role in maintaining a workplace where people can do their best work safely and effectively.

If you're a natural organiser who enjoys keeping things running smoothly and wants a role where no two days are the same, we'd love to hear from you.