Workforce, Payroll and Training Administrator

Elysium Healthcare; England; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

33 days annual leave including bank

Career development

Blue Light Card

Wellbeing support

Pension

Free meals

Job summary

Elysium Healthcare Limited, Brighton & Hove Clinic, is seeking a Workforce, Payroll and Training Administrator to support HR data accuracy, recruitment and training administration. You will coordinate core people processes and maintain confidential employee records, reporting to managers and the Hospital Director.

Your role covers onboarding, induction, probation, contractual changes, leavers, absence management, and ensuring Right to Work checks, DBS renewals and professional registrations are

Qualifications

• HR administration competence and data accuracy.
• Knowledge of Right to Work, DBS and professional registrations.
• Experience coordinating recruitment, onboarding and induction.
• Ability to maintain compliant records and governance documentation.
• At least two years' HR or workforce administrative experience.
• Experience minuting formal HR meetings.
• Experience in training coordination and compliance.

Responsibilities

• Ensure accurate HR data, maintain records and recruitment trackers.
• Coordinate recruitment, onboarding, induction, probation, changes, leavers and absence management.
• Coordinate training bookings, monitor mandatory training and compliance.
• Perform Right to Work checks, DBS renewals and professional registrations verification.
• Prepare workforce reports and support governance by minuting meetings.

Skills

HR administration

Confidential data handling

Recruitment coordination

Training coordination

Statutory checks

Minutetaking

Governance support

Job description

Workforce, Payroll and Training Administrator

Join Brighton & Hove Clinic as a Workforce Administrator and play a key role in delivering efficient, confidential and compliant workforce and training administration. Supporting managers and the Hospital Director, you will ensure accurate HR data, coordinate core people processes and provide clear workforce oversight, helping to maintain consistent and effective HR practices across the service. In this busy and varied role, you will manage and maintain HR systems, employee records and recruitment trackers, ensuring all data is accurate, up to date and handled with the highest level of confidentiality. You will coordinate a range of HR processes including recruitment, onboarding, induction, probation, contractual changes, leavers and absence management, ensuring alignment with Elysium policies and standards. You will also take ownership of training coordination and compliance, booking sessions, monitoring completion of mandatory training and supporting staff and managers wit

Main duties of the job

Join Brighton & Hove Clinic as a Workforce Administrator and play a key role in delivering efficient, confidential and compliant workforce and training administration. Supporting managers and the Hospital Director, you will ensure accurate HR data, coordinate core people processes and provide clear workforce oversight. In this role, you'll manage HR systems, employee records, and recruitment trackers. Responsibilities include recruitment, onboarding, induction, probation, contractual changes, and more, ensuring alignment with Elysium policies. You'll also handle training coordination, compliance checks including Right to Work and DBS, and support governance by attending and minuting meetings. The position demands someone with at least two years of HR experience, capable of maintaining employee records and coordinating recruitment and training processes, thus ensuring a competent and compliant workforce.

About us

Elysium Healthcare, a major provider with over 8,000 employees, offers mental health, neurological, and children & education services across England and Wales. As part of Ramsay Health Care, Elysium is connected to a global network spanning 10 countries with over 86,000 employees. The organization is committed to delivering quality care and providing career growth opportunities. At Brighton & Hove Clinic, part of Elysium, you'll work in a CYPMHS Tier 4 Eating Disorder service for youths aged 12-18. The organization emphasizes on inclusive recruitment and offers a comprehensive benefits package supporting well-being, career development, and financial security.

Job responsibilities

Join Brighton & Hove Clinic as a Workforce Administrator and play a key role in delivering efficient, confidential and compliant workforce and training administration.

Supporting managers and the Hospital Director, you will ensure accurate HR data, coordinate core people processes and provide clear workforce oversight, helping to maintain consistent and effective HR practices across the service.

In this busy and varied role, you will manage and maintain HR systems, employee records and recruitment trackers, ensuring all data is accurate, up to date and handled with the highest level of confidentiality. You will coordinate a range of HR processes including recruitment, onboarding, induction, probation, contractual changes, leavers and absence management, ensuring alignment with Elysium policies and standards.

You will also take ownership of training coordination and compliance, booking sessions, monitoring completion of mandatory training and supporting staff and managers with training requirements. A key part of the role involves maintaining statutory compliance, including Right to Work checks, DBS renewals, professional registration verifications (NMC, HCPC), and supporting the administration of Skilled Worker Visa processes.

Working closely with the wider team, you will prepare workforce reports to provide clear insights into recruitment activity, compliance status and workforce trends, supporting informed decision-making. You will also support governance and HR processes by attending and minuting confidential meetings, ensuring all documentation is accurate and securely maintained.

This is a full time position of 37.5 hours a week.

Job description

Job responsibilities

Join Brighton & Hove Clinic as a Workforce Administrator and play a key role in delivering efficient, confidential and compliant workforce and training administration.

Supporting managers and the Hospital Director, you will ensure accurate HR data, coordinate core people processes and provide clear workforce oversight, helping to maintain consistent and effective HR practices across the service.

In this busy and varied role, you will manage and maintain HR systems, employee records and recruitment trackers, ensuring all data is accurate, up to date and handled with the highest level of confidentiality. You will coordinate a range of HR processes including recruitment, onboarding, induction, probation, contractual changes, leavers and absence management, ensuring alignment with Elysium policies and standards.

You will also take ownership of training coordination and compliance, booking sessions, monitoring completion of mandatory training and supporting staff and managers with training requirements. A key part of the role involves maintaining statutory compliance, including Right to Work checks, DBS renewals, professional registration verifications (NMC, HCPC), and supporting the administration of Skilled Worker Visa processes.

Working closely with the wider team, you will prepare workforce reports to provide clear insights into recruitment activity, compliance status and workforce trends, supporting informed decision-making. You will also support governance and HR processes by attending and minuting confidential meetings, ensuring all documentation is accurate and securely maintained.

This is a full time position of 37.5 hours a week.

As a Workforce Administrator you will be:

• Assurance of accurate workforce data — ensuring HR systems, records and compliance information remain complete, current and auditready to support safe staffing and organisational governance.
• Delivery of consistent HR process outcomes — ensuring recruitment, onboarding, induction, probation, contractual changes and leaver processes are completed correctly, on time and in line with policy.
• Statutory and regulatory compliance assurance — ensuring Right to Work, DBS, professional registrations and sponsorship documentation meet legal requirements, with risks identified and escalated promptly.
• Training compliance oversight — ensuring mandatory training completion is monitored, recorded and reported to maintain a competent and compliant workforce.
• Provision of reliable HR administrative support — ensuring managers and the Hospital Director receive accurate documentation, trackers and governance support to enable consistent policy application.
• Workforce reporting for operational assurance — ensuring SMT and the Hospital Director have clear, timely and accurate workforce information to support planning and decisionmaking.
• Governance and procedural integrity — ensuring formal HR processes are documented accurately, securely and in accordance with procedural requirements.
• Effective supervision of the HR/Training Assistant — ensuring administrative tasks are delivered to a high standard through clear direction, oversight and development.

To be successful in this role, you will have:

• HR administration competence — Ability to deliver accurate, confidential and wellorganized HR and workforce administration, including maintaining employee records, trackers and compliance logs.
• Understanding of statutory workforce requirements — Working knowledge of Right to Work checks, DBS processes, professional registration verification (NMC/HCPC) and the administrative elements of Skilled Worker Visa sponsorship.
• Training coordination skills — Ability to coordinate training bookings, monitor mandatory training compliance and maintain accurate MEL records.
• Minutetaking and governance documentation — Ability to produce accurate, concise and secure minutes for formal HR meetings (disciplinary, grievance, investigations, absence reviews)
• HR or workforce administration — experience equivalent to at least two years providing HR or workforce administrative support, maintaining employee records, trackers and compliance documentation.
• Coordinating recruitment processes — supporting advertising, applicant management, onboarding and induction administration.
• Managing statutory workforce checks — completing or coordinating Right to Work checks, DBS processes, professional registration verification and/or sponsorship administration.
• Experience producing accurate documentation — preparing letters, forms, reports and HR documentation with high levels of accuracy and attention to detail.
• Coordinating training or compliance activity — booking training, monitoring completion and maintaining training records.
• Minutetaking in formal meetings — producing accurate, concise and secure minutes for confidential or governancerelated meetings.

Where you will be working:

Location: New Church Road Hove BN3 4FH

Brighton & Hove Clinic provides a Children and Young People's Mental Health Service (CYPMHS) Tier 4 Eating Disorder service for young people aged 12 up to 18 years with a primary diagnosis of eating disorder; or an eating difficulty with a co-morbid presentation for example mental health or psychological issues, such as depression, OCD or anxiety or self-harm.

We are conveniently located on New Church Road in Hove, with excellent public transport links and easy access from Brighton and surrounding areas. While on-site parking is limited, parking permits are available on a rota basis for colleagues who drive.

What You’ll Get

At Elysium Healthcare, we believe in taking care of the people who care for others, you’ll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future:

• Annual base salary of £28,000 - £30,000 (Depending on Experience)
• The equivalent of 33 days annual leave (including bank holidays) – plus your birthday off and the option to buy additional annual leave, in our annual selection window.
• Career development and training to help you achieve your professional goals
• Access to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub!
• Wellbeing support and activities to help you maintain a healthy work-life balance
• Access to Blue Light Card, which provides a range of exclusive offers and discounts
• Life Assurance, for added peace of mind
• Stream – instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.
• 24/7 GP service and second medical opinion, to ensure you are the best you can be
• Enhanced Maternity Package, so you can truly enjoy this special time
• Pension contribution, to help secure your future
• Free meals

About us:

Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 80 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure

Person Specification

Qualifications

• HR administration competence, understanding of statutory workforce requirements, training coordination skills, minute-taking ability, experience in HR or workforce administration, coordinating recruitment processes, managing statutory workforce checks, producing accurate documentation, coordinating training or compliance activity, minute-taking in formal meetings.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.