Workforce, Payroll and Training Administrator

Elysium Healthcare; Brighton; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Annual base salary £28,000–£30,000

33 days annual leave (including bank)

Pension contribution

Life Assurance

Access to wellbeing and discounts

Job summary

Join Brighton & Hove Clinic at Elysium Healthcare Limited as a Workforce Administrator. You will manage HR data, coordinate recruitment and onboarding, and oversee training compliance, ensuring Right to Work checks, DBS renewals and visa sponsorship administration are completed accurately.

The role includes producing workforce reports, supporting governance, and supervising the HR/Training Assistant to maintain high administrative standards. This is a full-time position based in Brighton.

Qualifications

• Experience delivering confidential HR administration and payroll support.
• Knowledge of recruitment processes from advertising to onboarding.
• Experience coordinating training and ensuring mandatory training compliance.
• Familiarity with Right to Work checks, DBS renewals and visa sponsorship administration.

Responsibilities

• Accurate HR data management and maintenance of employee records.
• Coordinate recruitment, onboarding, induction, probation and changes to contracts.
• Coordinate training bookings and monitor completion of mandatory training.
• Prepare workforce reports to inform decision-making and ensure compliance.
• Attend and minute confidential HR meetings; supervise HR/Training Assistant.

Skills

HR administration

Recruitment coordination

Training coordination

Job description

Workforce, Payroll and Training Administrator

Join Brighton & Hove Clinic as a Workforce Administrator and play a key role in delivering efficient, confidential and compliant workforce and training administration. Supporting managers and the Hospital Director, you will ensure accurate HR data, coordinate core people processes and provide clear workforce oversight, helping to maintain consistent and effective HR practices across the service. In this busy and varied role, you will manage and maintain HR systems, employee records and recruitment trackers, ensuring all data is accurate, up to date and handled with the highest level of confidentiality. You will coordinate a range of HR processes including recruitment, onboarding, induction, probation, contractual changes, leavers and absence management, ensuring alignment with Elysium policies and standards. You will also take ownership of training coordination and compliance, booking sessions, monitoring completion of mandatory training and supporting staff and managers with training requirements. A key part of the role involves maintaining statutory compliance, including Right to Work checks, DBS renewals, professional registration verifications (NMC, HCPC), and supporting the administration of Skilled Worker Visa processes...

Main duties of the job

The Workforce, Payroll and Training Administrator at Elysium Healthcare plays a critical role in ensuring efficient and compliant workforce administration at Brighton & Hove Clinic. The role involves accurate HR data management, coordination of core people processes, and providing workforce oversight. Responsibilities include managing HR systems, maintaining employee records, and recruitment tracking. The administrator will coordinate various HR processes such as recruitment, onboarding, probation, and contractual changes, ensuring alignment with Elysium's policies. Additionally, they will oversee training coordination and maintain statutory compliance, including Right to Work checks and DBS renewals. The role requires supporting Skilled Worker Visa processes and preparing workforce reports to inform decision-making. The administrator will also support governance and HR processes by attending and minuting confidential meetings. Effective supervision of the HR/Training Assistant is essential to maintain high standards of administrative tasks.

About us

Elysium Healthcare, part of Ramsay Health Care, is a prominent provider of healthcare services with a unique approach to care delivery. With a network of over 80 services across England and Wales, Elysium covers areas such as Mental Health, Neurological, Learning Disabilities & Autism, and Children & Education. The organisation employs over 8,000 people, providing opportunities for growth and advancement. Elysium is part of a global network extending across 10 countries with over 86,000 employees worldwide. Committed to inclusive recruitment, Elysium is a Disability Confident employer. Employees are expected to promote and safeguard the welfare of service users, and all candidates undergo a DBS disclosure as part of the recruitment process. Elysium offers a comprehensive benefits package to support employee well-being and professional growth, including competitive salaries, annual leave options, and career development opportunities.

Job responsibilities

Join Brighton & Hove Clinicas a Workforce Administrator and play a key role in delivering efficient, confidential and compliant workforce and training administration.

Supporting managers and the Hospital Director, you will ensure accurate HR data, coordinate core people processes and provide clear workforce oversight, helping to maintain consistent and effective HR practices across the service.

In this busy and varied role, you will manage and maintain HR systems, employee records and recruitment trackers, ensuring all data is accurate, up to date and handled with the highest level of confidentiality. You will coordinate a range of HR processes including recruitment, onboarding, induction, probation, contractual changes, leavers and absence management, ensuring alignment with Elysium policies and standards.

You will also take ownership of training coordination and compliance, booking sessions, monitoring completion of mandatory training and supporting staff and managers with training requirements. A key part of the role involves maintaining statutory compliance, including Right to Work checks, DBS renewals, professional registration verifications (NMC, HCPC), and supporting the administration of Skilled Worker Visa processes.

Working closely with the wider team, you will prepare workforce reports to provide clear insights into recruitment activity, compliance status and workforce trends, supporting informed decision-making. You will also support governance and HR processes by attending and minuting confidential meetings, ensuring all documentation is accurate and securely maintained.

This is a full time position of 37.5 hours a week.

Job description

Job responsibilities

Join Brighton & Hove Clinicas a Workforce Administrator and play a key role in delivering efficient, confidential and compliant workforce and training administration.

Supporting managers and the Hospital Director, you will ensure accurate HR data, coordinate core people processes and provide clear workforce oversight, helping to maintain consistent and effective HR practices across the service.

In this busy and varied role, you will manage and maintain HR systems, employee records and recruitment trackers, ensuring all data is accurate, up to date and handled with the highest level of confidentiality. You will coordinate a range of HR processes including recruitment, onboarding, induction, probation, contractual changes, leavers and absence management, ensuring alignment with Elysium policies and standards.

You will also take ownership of training coordination and compliance, booking sessions, monitoring completion of mandatory training and supporting staff and managers with training requirements. A key part of the role involves maintaining statutory compliance, including Right to Work checks, DBS renewals, professional registration verifications (NMC, HCPC), and supporting the administration of Skilled Worker Visa processes.

Working closely with the wider team, you will prepare workforce reports to provide clear insights into recruitment activity, compliance status and workforce trends, supporting informed decision-making. You will also support governance and HR processes by attending and minuting confidential meetings, ensuring all documentation is accurate and securely maintained.

This is a full time position of 37.5 hours a week.

As a Workforce Administrator you will be:

• Assurance of accurate workforce data — ensuring HR systems, records and compliance information remain complete, current and auditready to support safe staffing and organisational governance.
• Delivery of consistent HR process outcomes — ensuring recruitment, onboarding, induction, probation, contractual changes and leaver processes are completed correctly, on time and in line with policy.
• Statutory and regulatory compliance assurance — ensuring Right to Work, DBS, professional registrations and sponsorship documentation meet legal requirements, with risks identified and escalated promptly.
• Training compliance oversight — ensuring mandatory training completion is monitored, recorded and reported to maintain a competent and compliant workforce.
• Provision of reliable HR administrative support — ensuring managers and the Hospital Director receive accurate documentation, trackers and governance support to enable consistent policy application.
• Workforce reporting for operational assurance — ensuring SMT and the Hospital Director have clear, timely and accurate workforce information to support planning and decisionmaking.
• Governance and procedural integrity — ensuring formal HR processes are documented accurately, securely and in accordance with procedural requirements.
• Effective supervision of the HR/Training Assistant — ensuring administrative tasks are delivered to a high standard through clear direction, oversight and development.

To be successful in this role, you will have:

• HR administration competence — Ability to deliver accurate, confidential and wellorganized HR and workforce administration, including maintaining employee records, trackers and compliance logs.
• Understanding of statutory workforce requirements — Working knowledge of Right to Work checks, DBS processes, professional registration verification (NMC/HCPC) and the administrative elements of Skilled Worker Visa sponsorship.
• Training coordination skills — Ability to coordinate training bookings, monitor mandatory training compliance and maintain accurate MEL records.
• Minutetaking and governance documentation — Ability to produce accurate, concise and secure minutes for formal HR meetings (disciplinary, grievance, investigations, absence reviews)
• HR or workforce administration — experience equivalent to at least two years providing HR or workforce administrative support, maintaining employee records, trackers and compliance documentation.
• Coordinating recruitment processes — supporting advertising, applicant management, onboarding and induction administration.
• Managing statutory workforce checks — completing or coordinating Right to Work checks, DBS processes, professional registration verification and/or sponsorship administration.
• Experience producing accurate documentation — preparing letters, forms, reports and HR documentation with high levels of accuracy and attention to detail.
• Coordinating training or compliance activity — booking training, monitoring completion and maintaining training records.
• Minutetaking in formal meetings — producing accurate, concise and secure minutes for confidential or governancerelated meetings.

Where you will be working:

Location: New Church Road Hove BN3 4FH

Brighton & Hove Clinic provides a Children and Young People's Mental Health Service (CYPMHS) Tier 4 Eating Disorder service for young people aged 12 up to 18 years with a primary diagnosis of eating disorder; or an eating difficulty with a co‑morbid presentation for example mental health or psychological issues, such as depression, OCD or anxiety or self-harm.

We are conveniently located on New Church Road in Hove, with excellent public transport links and easy access from Brighton and surrounding areas. While on‑site parking is limited, parking permits are available on a rota basis for colleagues who drive.

What You’ll Get

At Elysium Healthcare, we believe in taking care of the people who care for others, you’ll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future:

• Annual base salary of £28,000 - £30,000 (Depending on Experience)
• The equivalent of 33 days annual leave (including bank holidays) – plus your birthday off and the option to buy additional annual leave, in our annual selection window.
• Career development and training to help you achieve your professional goals
• Access to our Rewards & Benefits platform Ely-Vate; Your one‑stop destination for everyday savings, exclusive benefits, and wellbeing hub!
• Wellbeing support and activities to help you maintain a healthy work‑life balance
• Access to Blue Light Card, which provides a range of exclusive offers and discounts
• Life Assurance, for added peace of mind
• Stream – instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.
• 24/7 GP service and second medical opinion, to ensure you are the best you can be
• Enhanced Maternity Package, so you can truly enjoy this special time
• Pension contribution, to help secure your future
• Free meals

About us:

Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 80 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure

Person Specification

Qualifications

• HR administration competence with at least two years of experience in HR support, understanding of statutory workforce requirements including Right to Work and DBS checks, training coordination skills, and ability to produce accurate documentation and minutes for HR meetings.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.