Workforce Administrator/PA

Elysium Healthcare; Charlwood; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Annual leave 33 days incl bank

Birthday off

Ely-Vate rewards platform

Wellbeing support

Blue Light Card

Pension contribution

Stream wage access

24/7 GP service

Enhanced Maternity Package

Free meals

Free parking

Job summary

Elysiuм Healthcare's Emerald Place Clinic in Charlwood seeks a Workforce Administrator to support recruitment, payroll queries and workforce compliance. You will maintain HR files, assist onboarding and cover reception as needed.

With strong admin experience and proficiency in MS Word/Excel/Outlook, you’ll help keep payroll documents and HR records up to date, ensuring smooth service operation and staff records integrity.

Qualifications

• Secretarial and/or Administration experience.
• 4 GCSEs at grade C or above (including English and Mathematics) or equivalent.
• Strong skills in MS Word, Excel, PowerPoint, and Outlook.
• Awareness and knowledge in following confidentiality and security.

Responsibilities

• As a Workforce Administrator you will liaise with head office/payroll and ensure relevant documents are sent.
• Support with covering Reception area.
• Create and update HR paper files.
• Support Recruitment and Onboarding processes.
• Administration for Induction/New Starters.
• Process leavers, changes, maternity and paternity.
• Review ongoing compliance checks.
• Variation to Contract paperwork.
• Administration of Unit4 employee system and Honeydew absence management system.
• Administration of internal ER processes.
• Reporting.

Skills

Secretarial experience

Administration experience

MS Word

MS Excel

MS PowerPoint

MS Outlook

Confidentiality knowledge

Education

GCSEs grade C or above (English and Maths)

Tools

Unit4

Honeydew absence management

Job description

Become a Workforce Administrator/PA at Emerald Place Clinic. It’s more than just admin. It’s working across the service for all aspects of workforce management, to keep recruitment and the service moving forward, having a real impact on the smooth running of the centre.

You will be an integral part of the friendly and supportive administrative function as you aid the corporate recruitment team, monitor workforce compliance, process employment changes and payroll queries as well as keeping files in order.

With previous experience in a similar role, and good organisational, communication and time management skills, you can enjoy a long and rewarding career, where a range of training opportunities are available that can see your career grow and career aspirations achieved.

As a Workforce Administrator You Will Be

• Liaising with head office/payroll, ensuring any relevant documents are sent
• Supporting with covering Reception area
• Creating and update HR paper file
• Supporting Recruitment and Onboarding processes
• Administration for Induction/New Starters
• Processing leavers, changes, maternity and paternity
• Reviewing ongoing compliance checks
• Variation to Contract paperwork
• Administration of Unit4 employee system and Honeydew absence management system
• Administration of internal ER processes
• Reporting

To Be Successful In This Role, You Will Have

• Secretarial and/or Administration experience
• 4 GCSE’s at grade C or above (including English and Mathematics) or equivalent
• Strong skills in MS Word, Excel, PowerPoint, and Outlook
• Awareness and knowledge in following confidentiality and security

Where You Will Be Working

Location: Emerald Place Clinic, Farmfield Drive, Charlwood, Horley, RH6 0BN

Emerald Place Clinic is a general adolescent inpatient unit for the care and treatment of young people aged 13 up to the age of 18. Young people who are admitted to the unit will have a primary diagnosis of mental illness across a wide range of disorders and complex needs.

These could include mental health conditions such as mood disorders and acute psychosis. Additionally young people may have co-existing additional needs such as neurodevelopmental disorders, including mild learning disabilities or autism. A young person could also be admitted if they have disordered eating.

What You’ll Get

• Annual base salary of £28,000
• The equivalent of 33 days annual leave (including bank holidays) – plus your birthday off and the option to buy additional annual leave, in our annual selection window.
• Career development and training to help you achieve your professional goals
• Access to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub!
• Wellbeing support and activities to help you maintain a healthy work-life balance
• Access to Blue Light Card, which provides a range of exclusive offers and discounts
• Life Assurance, for added peace of mind
• Stream – instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.
• 24/7 GP service and second medical opinion, to ensure you are the best you can be
• Enhanced Maternity Package, so you can truly enjoy this special time
• Pension contribution, to help secure your future
• Free meals and free parking

There is also a range of other benefits including retail discounts, special offers and much more.

About Us

Elysium Healthcare has over 8,000 employees and a unique approach to the delivery of care. With a network of over 80 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure