Workforce Administrator

Elysium Healthcare Limited; United Kingdom; Remote; GBP 24,000 - 28,000; Full time

Benefits offered by this job

33 days annual leave

Career development

Blue Light Card

Pension contribution

Wellbeing support

Earned wage access

Job summary

Elysium Healthcare Limited is seeking a Workforce Administrator to support HR data accuracy, recruitment, onboarding and training coordination across a busy service. You will manage confidential records, ensure compliance and provide governance documentation to managers and SMT.

Based remotely, you will deliver precise HR administration, generate workforce reports, oversee mandatory training, and help with Right to Work, DBS and visa checks while supporting the HR/Training Assistant and senior

Qualifications

• Experience delivering confidential HR administration and record-keeping.
• Knowledge of recruitment processes, onboarding and leaver procedures.
• Experience with training coordination and mandatory training tracking.
• Understanding of Right to Work checks, DBS, and visa sponsorship administration.
• Ability to prepare minutes and governance documentation with precision.

Responsibilities

• Maintain HR systems and employee records with audit-ready accuracy.
• Coordinate recruitment, onboarding, induction and contractual changes.
• Monitor compliance and sponsorship documentation; support DBS and visa checks.
• Oversee training bookings and monitor mandatory training completion.
• Prepare workforce reports for leadership and governance meetings.
• Provide administrative support to managers and supervise HR/Training Assistant.
• Attend confidential meetings and minuting where required.

Skills

HR administration

Recruitment coordination

Training coordination

Data management & confidentiality

Governance & minute-taking

Reporting & analytics

Stakeholder liaison

Job description

Join Elysium Healthcare as a Workforce Administrator and play a key role in delivering efficient, confidential and compliant workforce and training administration.

Supporting managers, you will ensure accurate HR data, coordinate core people processes and provide clear workforce oversight, helping to maintain consistent and effective HR practices across the service.

In this busy and varied role, you will manage and maintain HR systems, employee records and recruitment trackers, ensuring all data is accurate, up to date and handled with the highest level of confidentiality. You will coordinate a range of HR processes including recruitment, onboarding, induction, probation, contractual changes, leavers and absence management, ensuring alignment with Elysium policies and standards.

You will also support training coordination and compliance, booking sessions, monitoring completion of mandatory training and supporting staff and managers with training requirements. A key part of the role involves maintaining statutory compliance, including Right to Work checks, DBS renewals, professional registration verifications (NMC, HCPC), and supporting the administration of Skilled Worker Visa processes.

Working closely with the wider team, you will prepare workforce reports to provide clear insights into recruitment activity, compliance status and workforce trends, supporting informed decision-making. You will also support governance and HR processes by attending and minuting confidential meetings, ensuring all documentation is accurate and securely maintained.

As a Workforce Administrator you will be:

• Assurance of accurate workforce data - ensuring HR systems, records and compliance information remain complete, current and audit‑ready to support safe staffing and organisational governance.


• Delivery of consistent HR process outcomes - ensuring recruitment, onboarding, induction, probation, contractual changes and leaver processes are completed correctly, on time and in line with policy.


• Statutory and regulatory compliance assurance - ensuring Right to Work, DBS, professional registrations and sponsorship documentation meet legal requirements, with risks identified and escalated promptly.


• Training compliance oversight - ensuring mandatory training completion is monitored, recorded and reported to maintain a competent and compliant workforce.


• Provision of reliable HR administrative support - ensuring registered managers receive accurate documentation, trackers and governance support to enable consistent policy application.


• Workforce reporting for operational assurance - ensuring SMT and the Hospital Director have clear, timely and accurate workforce information to support planning and decision‑making.


• Governance and procedural integrity - ensuring formal HR processes are documented accurately, securely and in accordance with procedural requirements.


• Effective supervision of the HR/Training Assistant - ensuring administrative tasks are delivered to a high standard through clear direction, oversight and development.

To be successful in this role, you will have:

• HR administration competence - Ability to deliver accurate, confidential and well‑organized HR and workforce administration, including maintaining employee records, trackers and compliance logs.


• Understanding of statutory workforce requirements – Working knowledge of Right to Work checks, DBS processes, professional registration verification (NMC/HCPC) and the administrative elements of Skilled Worker Visa sponsorship.


• Training coordination skills – Ability to coordinate training bookings, monitor mandatory training compliance and maintain accurate MEL records.


• Minute‑taking and governance documentation – Ability to produce accurate, concise and secure minutes for formal HR meetings (disciplinary, grievance, investigations, absence reviews)


• HR or workforce administration – experience equivalent to at least two years providing HR or workforce administrative support, maintaining employee records, trackers and compliance documentation.


• Coordinating recruitment processes – supporting advertising, applicant management, onboarding and induction administration.


• Managing statutory workforce checks – completing or coordinating Right to Work checks, DBS processes, professional registration verification and/or sponsorship administration.


• Experience producing accurate documentation – preparing letters, forms, reports and HR documentation with high levels of accuracy and attention to detail.


• Coordinating training or compliance activity – booking training, monitoring completion and maintaining training records.


• Minute‑taking in formal meetings – producing accurate, concise and secure minutes for confidential or governance‑related meetings.

Where you will be working: Remote

What You’ll Get

At Elysium Healthcare, we believe in taking care of the people who care for others, you’ll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future:

• Annual base salary of up to £28,229.00 DOE


• The equivalent of 33 days annual leave (including bank holidays) – plus your birthday off and the option to buy additional annual leave, in our annual selection window.


• Career development and training to help you achieve your professional goals


• Access to our Rewards & Benefits platform Ely-Vate; Your one‑stop destination for everyday savings, exclusive benefits, and wellbeing hub!


• Wellbeing support and activities to help you maintain a healthy work‑life balance


• Access to Blue Light Card, which provides a range of exclusive offers and discounts


• Life Assurance, for added peace of mind


• Stream – instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.


• 24/7 GP service and second medical opinion, to ensure you are the best you can be


• Enhanced Maternity Package, so you can truly enjoy this special time


• Pension contribution, to help secure your future

About us:

Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 80 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure.