Work Placement Administrator – Construction (Fixed term until 30th June 2027)

onlyFE; East Midlands; On-site; GBP 17,000 - 21,000; Full time

Job summary

onlyFE is seeking a proactive candidate to support work placement officers within Construction Crafts and Building Services. You will deliver excellent customer service to students and employers, and assist with health and safety assessments after training.

You will book interventions, support the placement management system, assist with bursary forms, and help achieve placement targets, while fostering strong relationships with students and staff.

Qualifications

• Excellent communication with students, employers and staff.
• Experience using spreadsheets and databases.
• Ability to multi-task and prioritise workload.
• Willingness to complete health and safety training.
• Ability to create reports for the team.

Responsibilities

• Support students dropping in and booking work placement interventions.
• Assist with using the work placement management system.
• Help complete bursary forms and related paperwork.
• Contribute to achieving placement targets for study programmes and industry placements.
• Build positive relationships with students, tutors and support staff.

Skills

Communication

Spreadsheet skills

Database skills

Report creation

Multi-tasking

Time management

Tools

Spreadsheets

Databases

Work placement software

Job description

The purpose of this role is to provide support to all activities carried out by the work placement engagement officers and coaches within Construction Crafts and Building Services. Delivering outstanding customer service, you will act as the frontline of a busy student facing service. Another key element of the role is to complete health and safety training to prioritise the completion of low and medium risk health and safety assessments by employers, through contacting by various means, including email, phone and other methods.

You will support students dropping in, booking work placement interventions in relevant work placement officer’s diaries, supporting students to use the work placement management and tracking system, supporting to complete bursary forms, and overall contributing to achieving work placement targets for both study programme and industry placements.

The ideal candidate will be confident in communication with students, employers and other stakeholders to help ensure; low and medium risk health and safety electronic paperwork is completed in a timely manner, student and employer placement feedback is completed, confirmation messages are sent and that other relevant paperwork is returned.

It is essential that the person appointed has the ability to build positive relationships with students, tutors and support staff. Confident to communicate face to face and using telephone, email correspondence with an understanding and empathy with some of the barriers that students may face when attempting to enter the working world.

The ideal candidate will be experienced in using spreadsheets and databases, able to multi-task, prioritise and monitor the stages placements have reached using the work placement software of which full training will be provided. In addition, creating a range of reports for the team, teachers and Heads of Centre.

The standard hours of work are between 8.30am to 5pm but candidates must be flexible to work outside of these hours to cover events such as open evenings, early morning or evening appointments and external events when required to do so.

The role will require you to embed the college’s values; Respect, Integrity, Collaboration, Ambition and Compassion.