Work Control Administrator

NHS National Services Scotland; Inverness; On-site; GBP 1,515,000 - 2,066,000; Part time

Job summary

NHS Highland advertises a part-time Work Control Administrator within the Estates Department at Raigmore Hospital, Inverness. The successful candidate will provide administrative support to ensure an effective Estates service across the NHS Highland area.

The role requires an administrative qualification and solid Microsoft Office skills, with the ability to prioritise, communicate clearly and work well in a team.

Qualifications

• HNC/HND in Administration or SVQ3 in Administration or equivalent.
• The post holder should have working knowledge of Microsoft Office (Word, Excel, Access, PowerPoint).
• Experience in facilities maintenance workflows.
• Excellent communication skills including telephone manner, tact and diplomacy.
• Excellent literacy and numeracy skills.
• Good interpersonal skills.
• Ability to prioritise, manage time and work with initiative.
• Ability to analyse information and communicate it clearly.

Responsibilities

• Provide administrative services within the Estates Department to support Estates operations at Raigmore Hospital, Inverness.
• Participate in the Estates Helpdesk function and related tasks.
• Prioritise and manage workload effectively, using own initiative.

Skills

MS Office

Facilities workflows

Communication skills

Literacy & numeracy

Interpersonal skills

Time management

Analytical skills

Education

Administration qualification (HNC/HND SVQ3)

Tools

Microsoft Office Suite (Word, Excel, Access, PowerPoint)

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

At NHS Highland we have part-time vacancy within our Estates Department for an Work Control Administrator based in the Estates Department, Raigmore Hospital, Inverness.

The successful candidate will provide administrative services, as part of a team, to the Estates Department to ensure that an effective Estates service is provided throughout the NHS Highland area, including participation in the Estates Helpdesk function, and all associated aspects.

What we are looking for –

• HNC/HND in Administration or SVQ3 Administration or equivalent.
• The post holder should have a working knowledge and experience of Microsoft Office, including word, Excel, Access and PowerPoint.
• Experience in facilities maintenance workflows
• Excellent communication skills including good telephone manner, tact and diplomacy.
• Excellent literacy and numeracy skills.
• Good interpersonal skills.
• Ability to prioritise and manage time, and work, using own initiative.
• Ability to analyse information and communicate it in a straightforward manner.

Informal enquiries to Kirsteen Antliff- 07484478120

This role does not meet the eligibility criteria for a Skilled Worker visa or a Health and Care Worker visa. NHS Highland is unable to provide candidates with a Certificate of Sponsorship (CoS) for this role.

NHS Highland is geographically the largest of the 14 regional boards of NHS Scotland, covering an area of 12,500 square miles, across Highland and Argyll & Bute.

We employ over 10,700 people, making us one of the biggest employers in the area. As an organisation, we make a very significant contribution to the local economy.

Our staff are also important members of our communities. Our greatest asset is our workforce, and the way we go about our work comes from the values and behaviours we demonstrate on a daily basis. As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and social care values.

• Care and compassion
• Dignity and respect
• Openness, honesty and responsibility
• Quality and teamwork