Wellness Coordinator Analyst

Nuffield Health Careers; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Free gym membership

Health assessments

Pension options

Job summary

Nuffield Health in central London is seeking a Fitness and Wellbeing Advisor to support a corporate client’s Wellness programme. You’ll manage administration across multiple services and help ensure high standards of service and data accuracy.

Key duties include budget and invoice management, SOP and policy coordination, presentations, website updates, and handling employee and vendor queries. You’ll work mainly in-office within a busy, professional team.

Qualifications

• Excellent collaboration and communication skills.
• Self-motivated and keen to develop skills and knowledge.
• Comfortable in a highly professional and dynamic office environment, working within a busy team.
• Strong attention to detail, analytical thinking and administration skills.
• Experience of systems management and process development.
• Project management experience and working knowledge of Wellness products is ideal but not essential.

Responsibilities

• Budget and invoice management: Coordinate Wellness budgets and invoice processes, including tracking expenditure and reconciling.</br>Wellness SOPs: Develop, review and maintain Wellness standard operating procedures.</br>Wellness policies: Review and maintain Wellness policies with stakeholders for consistent implementation.
• Presentation creation: Create clear, professional presentations and materials for meetings and communications.
• WEX website support: Update and quality-check Wellness Exchange content.
• Employee queries: Manage queries and track cases through resolution.
• KY3P delegate: Act as Wellness KY3P delegate for the EMEA Head of Wellness.
• EMEA First Aid strategy support: Coordinate and support delivery of the EMEA First Aid strategy.
• Vendor management and contract renewals: Track vendors, renewals, and governance discussions.
• Project management: Assist Wellness Project Manager with planning through delivery and timelines.
• Programming support: Coordinate Wellness programming logistics, speaker liaison, and invoicing.

Skills

Collaboration

Communication

Self-motivation

Attention to detail

Analytical thinking

Administration skills

Systems management

Process development

Project management

Wellness products knowledge

Job description

Fitness and Wellbeing Advisor

Goldman Sachs | Fitness & Wellbeing Club | Permanent contract | Full time

Competitive Salary depending on experience

40 hours per week

If you have a strong background in fitness and you’re passionate about wellbeing, you should join the UK’s largest Healthcare Charity. We’ll give you time to get to know each client’s needs, so you can help them achieve their goals. Whether they’re recovering from an operation or training for a marathon, it starts with you.

Our team currently have an opportunity for a Wellness Coordinator Analyst. Start your journey with us and we’ll support you to be your best.

A unique role working onsite at our client’s corporate office in central London to support administration activity across multiple services within Wellness.

Person Specification:

• Excellent collaboration and communication skills

• Self-motivated and keen to develop skills and knowledge

• Comfortable in a highly professional and dynamic office environment, working within a busy team

• Strong attention to detail, analyticalthinkingand administration skills

• Experience of systems management and process development

• Project management experience and working knowledge of Wellness products is ideal but not essential

Scope of the job:

• Work for Nuffield Health within a client team / office to support key activities and projects

• Support activity on vendor performance management, governance, data processing, query management, recordkeepingand invoice processes

• Manage employee / vendor queries and website content

• Present Wellness topics in a variety of internal meetings and settings

• Varied administration duties with opportunities to develop knowledge in the Wellness field

• This role is primarily in-office so applicants must be able to commit to working in modern Central London office up to 5 days a week

Main duties and key responsibilities:

Key responsibilities include, but are not limited to the following tasks:

• Budget and invoice management:Coordinate Wellness budgets and invoice processes, including tracking expenditure, processing invoices,maintainingaccuraterecords and supportingtimelyreconciliation.

• Wellness standard operating procedures:Coordinate the development,reviewand maintenance of all Wellness standard operating procedures, ensuring documentationremainsaccurate,currentand accessible.

• Wellness policies:Coordinate the review and maintenance of Wellness policies, working collaboratively with relevant stakeholders to support consistency and effective implementation.

• Presentation creation:Create clear, professional presentations and supporting materials for Wellness meetings, programmeupdates, educational sessionsand stakeholder communications.

• WEX website support:Support the management and maintenance of the Wellness Exchange (WEX) website, including content updates and quality checks.

• Employee queries:Manage and respond to employee queries tracking cases through to resolution and escalating complex matters whereappropriate.

• KY3P delegate:Act as the Wellness KY3P delegate for the EMEA Head of Wellness, supporting required coordination, administration,documentationand follow-up activities.

• EMEA First Aid strategy support:Support the coordination and delivery of the EMEA First Aid strategy, working with internal stakeholders and external providers asrequired.

• Vendor management and contract renewals:Coordinate vendor management activities and contract renewals, includingmaintainingtrackers, monitoring keydatesand supporting governance and performance discussions.

• Project management: support the Wellness Project Manager with the coordination of Wellness projects from planning through delivery,maintainingproject plans, tracking actions, managingdependenciesand supporting completion within agreed timelines.

• Programming support:Provide coordination and administrative support for Wellness programming, including speaker and vendor liaison,logistics, communications,registrationand invoice processing.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That’s why we’ve developed a benefits package with you in mind. Here, you can choose from a range of fitness, lifestyle, health and fitness wellbeing rewards, such as free gym membership, health assessments, retail discounts and pension options. At Nuffield Health, we take care of what’s important to you.

Join Nuffield Health and create the future you want, today.

It starts with you.