Wellness Coordinator Analyst

Nuffield Health Group; Greater London; On-site; GBP 31,000 - 37,000; Full time

Benefits offered by this job

Free gym membership

Health assessments

Retail discounts

Pension options

Job summary

Nuffield Health is seeking a Wellness Advisor for a permanent, in-office role at a central London client site to support Wellness administration and project activities. The role focuses on budgets, vendor management, data processing and stakeholder communications within a professional environment.

Excellent collaboration, communication and attention to detail are essential, with opportunities to develop knowledge in Wellness products and processes. Competitive benefits are included.

Qualifications

• Excellent collaboration and communication skills.
• Self-motivated and keen to develop skills and knowledge.
• Comfortable in a highly professional and dynamic office environment, working within a busy team.
• Strong attention to detail, analytical thinking and administration skills.
• Experience of systems management and process development.
• Project management experience and working knowledge of Wellness products is ideal but not essential.

Responsibilities

• Work for Nuffield Health within a client team / office to support key activities and projects.
• Support activity on vendor performance management, governance, data processing, query management, recordkeeping and invoice processes.
• Manage employee / vendor queries and website content.
• Present Wellness topics in a variety of internal meetings and settings.
• Varied administration duties with opportunities to develop knowledge in the Wellness field.
• This role is primarily in-office so applicants must be able to commit to working in modern Central London office up to 5 days a week.
• Budget and invoice management: Coordinate Wellness budgets and invoice processes, including tracking expenditure, processing invoices, maintaining accurate records and supporting timely reconciliation.
• Wellness standard operating procedures: Coordinate the development, review and maintenance of all Wellness SOPs, ensuring documentation remains accurate, current and accessible.
• Wellness policies: Coordinate the review and maintenance of Wellness policies, working collaboratively with relevant stakeholders to support consistency and effective implementation.
• Presentation creation: Create clear, professional presentations and supporting materials for Wellness meetings, programme updates, educational sessions and stakeholder communications.
• WEX website support: Support the management and maintenance of the Wellness Exchange (WEX) website, including content updates and quality checks.
• Employee queries: Manage and respond to employee queries tracking cases through to resolution and escalating complex matters where appropriate.
• KY3P delegate: Act as the Wellness KY3P delegate for the EMEA Head of Wellness, supporting required coordination, administration, documentation and follow-up activities.
• EMEA First Aid strategy support: Support the coordination and delivery of the EMEA First Aid strategy, working with internal stakeholders and external providers as required.
• Vendor management and contract renewals: Coordinate vendor management activities and contract renewals, including maintaining trackers, monitoring key dates and supporting governance and performance discussions.
• Project management: support the Wellness Project Manager with the coordination of Wellness projects from planning through delivery, maintaining project plans, tracking actions, managing dependencies and supporting completion within agreed timelines.
• Programming support: Provide coordination and administrative support for Wellness programming, including speaker and vendor liaison, logistics, communications, registration and invoice processing.

Skills

Collaboration

Communication

Self-motivation

Attention to detail

Analytical thinking

Administration

Systems management

Process development

Project management

Wellness knowledge

Job description

Fitness and Wellbeing Advisor

Goldman Sachs | Fitness & Wellbeing Club | Permanent contract | Full time

Up to £34,000 per annum depending on experience

40 hours per week

If you have a strong background in fitness and you’re passionate about wellbeing, you should join the UK’s largest Healthcare Charity. We’ll give you time to get to know each client’s needs, so you can help them achieve their goals. Whether they’re recovering from an operation or training for a marathon, it starts with you.

Our team currently have an opportunity for a Wellness Coordinator Analyst. Start your journey with us andwe’llsupport you to be your best.

A unique role working onsite at our client’s corporate office in central London to support administration activity across multiple services within Wellness.

Person Specification

• Excellent collaboration and communication skills

• Self-motivated and keen to develop skills and knowledge

• Comfortable in a highly professional and dynamic office environment, working within a busy team

• Strong attention to detail, analyticalthinkingand administration skills

• Experience of systems management and process development

• Project management experience and working knowledge of Wellness products is ideal but not essential

Scope of the job

• Work for Nuffield Health within a client team / office to support key activities and projects

• Support activity on vendor performance management, governance, data processing, query management, recordkeepingand invoice processes

• Manage employee / vendor queries and website content

• Present Wellness topics in a variety of internal meetings and settings

• Varied administration duties with opportunities to develop knowledge in the Wellness field

• This role is primarily in-office so applicants must be able to commit to working in modern Central London office up to 5 days a week

Main duties and key responsibilities

Key responsibilities include, but are not limited to the following tasks:

• Budget and invoice management: Coordinate Wellness budgets and invoice processes, including tracking expenditure, processing invoices,maintainingaccuraterecords and supportingtimelyreconciliation.

• Wellness standard operating procedures: Coordinate the development,reviewand maintenance of all Wellness standard operating procedures, ensuring documentationremainsaccurate,currentand accessible.

• Wellness policies: Coordinate the review and maintenance of Wellness policies, working collaboratively with relevant stakeholders to support consistency and effective implementation.

• Presentation creation: Create clear, professional presentations and supporting materials for Wellness meetings, programmeupdates, educational sessionsand stakeholder communications.

• WEX website support: Support the management and maintenance of the Wellness Exchange (WEX) website, including content updates and quality checks.

• Employee queries: Manage and respond to employee queries tracking cases through to resolution and escalating complex matters whereappropriate.

• KY3P delegate: Act as the Wellness KY3P delegate for the EMEA Head of Wellness, supporting required coordination, administration,documentationand follow-up activities.

• EMEA First Aid strategy support: Support the coordination and delivery of the EMEA First Aid strategy, working with internal stakeholders and external providers asrequired.

• Vendor management and contract renewals: Coordinate vendor management activities and contract renewals, includingmaintainingtrackers, monitoring keydatesand supporting governance and performance discussions.

• Project management: support the Wellness Project Manager with the coordination of Wellness projects from planning through delivery,maintainingproject plans, tracking actions, managingdependenciesand supporting completion within agreed timelines.

• Programming support: Provide coordination and administrative support for Wellness programming, including speaker and vendor liaison,logistics, communications,registrationand invoice processing.

Helping you feel good

We want you to love coming to work, feeling healthy, happy and valued. That’s why we’ve developed a benefits package with you in mind. Here, you can choose from a range of fitness, lifestyle, health and fitness wellbeing rewards, such as free gym membership, health assessments, retail discounts and pension options. At Nuffield Health, we take care of what’s important to you.

It starts with you.