Weddings & Special Events Co-Ordinator

The Venues Collection; Oxford; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Healthcare

Wellbeing support

23 days' annual leave + bank holidays

Life assurance

Meals on duty

Pension scheme

Employee discounts

PerksAtWork

Career development

Learning & development

Wellness initiatives

Job summary

Milton Hill House in Oxfordshire is seeking a passionate Weddings & Special Events Co-Ordinator to join our Events Team. You will coordinate weddings, private celebrations and special events from enquiry through to delivery, acting as the main point of contact for clients and ensuring flawless planning and exceptional guest experiences.

The role requires outstanding organisational and time-management skills, excellent communication, and the ability to manage multiple projects with attention to

Qualifications

• Experience in weddings, events, hospitality or venue coordination.
• Excellent organisational and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and problem-solving skills.
• Proficient in Microsoft Office and event management systems.
• Flexibility to work evenings and weekends.

Responsibilities

• Manage wedding and special event enquiries and consultations.
• Build relationships with clients and guide them through planning.
• Prepare proposals, contracts, function sheets and event documentation.
• Coordinate event details with Food & Beverage, Kitchen, Housekeeping and Front Office.
• Conduct planning meetings and final details appointments.
• Communicate client requirements clearly and ensure delivery.
• Support revenue targets through upselling and cross-selling.
• Maintain records in venue systems and CRM.
• Assist with wedding showcases, open days and promotions.
• Provide on-the-day event support to ensure seamless execution.
• Maintain knowledge of venue facilities, packages and market trends.
• Deliver outstanding customer service with professionalism.

Job description

Weddings & Special Events Co-Ordinator - Milton Hill House, Oxfordshire, part of The Venues Collection

Location: Milton Hill House, Abingdon, Oxfordshire

Contract Type: Full-Time, Permanent

Salary: £29,556 - 40 Hours a week, working days - 5 days out of 7 including weekends as required.

Excellent benefits including healthcare, wellbeing support, 23 days' annual leave plus bank holidays, life assurance, meals on duty, and more.

The Role

We are seeking a passionate and highly organised Weddings & Special Events Coordinator to join our Events Team. This exciting role is responsible for coordinating weddings, private celebrations, and special events from initial enquiry through to successful delivery.

The successful candidate will be the key point of contact for clients, ensuring every detail is planned and executed to the highest standard while delivering an exceptional customer experience throughout the journey.

About Milton Hill House

Set within 22 acres of picturesque parkland in Oxfordshire, Milton Hill House is a stunning hotel and events venue renowned for delivering exceptional weddings, celebrations, and corporate events. As part of Levy UK & Ireland, we pride ourselves on creating unforgettable experiences through outstanding hospitality, attention to detail, and exceptional customer service.

Key Responsibilities

• Manage wedding and special event enquiries, conducting venue show rounds and consultations.
• Build strong relationships with clients and guide them through every stage of the planning process.
• Prepare proposals, contracts, function sheets, and event documentation accurately and efficiently.
• Coordinate all event details with operational departments, including Food & Beverage, Kitchen, Housekeeping, and Front Office teams.
• Conduct planning meetings and final details appointments with clients.
• Ensure all client requirements are communicated clearly and delivered effectively.
• Support achievement of revenue targets through proactive upselling and cross-selling opportunities.
• Maintain accurate records within venue systems and CRM platforms.
• Assist with wedding showcases, open days, and promotional events.
• Provide on-the-day event support where required to ensure seamless execution.
• Maintain excellent knowledge of venue facilities, packages, and market trends.
• Deliver outstanding customer service while maintaining high levels of professionalism.

About You

• Has previous experience within weddings, events, hospitality, or venue coordination.
• Demonstrates exceptional organisational and time-management skills.
• Has excellent communication and interpersonal abilities.
• Is confident managing multiple projects and deadlines simultaneously.
• Possesses strong attention to detail and problem-solving skills.
• Is proficient in Microsoft Office and event management systems.
• Has a flexible approach to working hours, including occasional evenings and weekends.
• Is passionate about creating memorable guest experiences.

What We Offer

• Competitive salary
• Performance and recognition programmes
• Contributory pension scheme
• 23 days holiday including bank holidays (pro rata where applicable)
• Complimentary meals while on duty
• Access to the Employee Assistance Programme
• Employee discounts across Compass Group and partner brands
• PerksAtWork discount platform offering savings on retail, travel, leisure, and more
• Career development and progression opportunities across Levy UK & Ireland and Compass Group
• Industry-leading learning and development programmes
• Wellness and wellbeing support initiatives
• Refer-a-friend scheme
• Recognition awards and long service awards
• Uniform provided where applicable

Why Join Us?

At Milton Hill House and Levy UK & Ireland, we believe our people are our greatest asset. You'll be joining a supportive team in a beautiful venue where no two days are the same and where your passion for delivering exceptional events can truly shine.

If you are enthusiastic, customer-focused, and thrive in a fast-paced events environment, we'd love to hear from you.

Benefits

• Medicash - Healthcare benefits, including dental, optical and therapy treatments (includes up to 4 dependent children)
• Aviva Digicare - Free annual healthcare check
• Exclusive Benefits & Wellbeing site (Perks at Work)
• Entertainment discounts - up to 55% off cinema tickets
• Health & Wellbeing discounts - Discounts for Nuffield Health (20%) and Pure Gym (10%)
• Travel discounts - Discounts with holiday companies such as TUI and Expedia
• Shopping discounts - Save up to 15% at high street and online stores by purchasing Shopping Cards
• Meals on duty
• Vodaphone discounts
• Pension scheme and Life Assurance
• Employee Assistance Programme
• 23 days + BH's and additional day off for your birthday
• 2 days additional leave, following return from Maternity leave during first year back
• Competitive and supportive family benefits
• Day off for baby's first birthday
• Holiday purchase scheme
• On-going training & development and career pathways
• Professional subscriptions paid
• Financial wellbeing programme and preferred rates on salary finance products

Great things happen when people get together in our spaces to meet, spaces to sleep and spaces to celebrate at Milton Hill House. From leisure breaks, weddings and celebrations to conferences, meetings, training, and every business event in between our venue provides an informal atmosphere where you and our guests can be themselves. We combine our spaces with a bigger family. Milton Hill House is part of The Venues Collection - a division of Compass Group UK & Ireland, the market leader in contract catering & support services.

Part of Compass Group UK&I, we are a grouping of seven easily accessible event spaces with hotel-like residential and leisure facilities, which all sit under the brand name The Venues Collection. Located across the UK, our venues all feature stylish and individual event spaces, including both contemporary and historic meeting areas. Join us to grow your career with the industry leader, and get competitive pay, great perks and unrivalled opportunities for learning and development, at one of the UK's biggest businesses.Every day, our teams of passionate hospitality professionals strive for excellence in delivering employee dining and hospitality to some of the UK's leading workplace as well as inspiring exceptional experiences in iconic cultural and heritage destinations.

Job Reference: com/1609/94171001/52811679/SU #Venues Collection

Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive - because diversity is our strength!