Warehouse Administrator - 3 Month Role

Deeside Cereals I Ltd.; Shotton; On-site; GBP 18,000 - 22,000; Part time

Job summary

Deeside Cereals I Ltd. is seeking a Warehouse Administrator for a 3-month fixed-term, part-time role at our Deeside site.

You will provide comprehensive administrative support across warehouse, logistics, customer service and supply chain operations, ensuring accurate information flow and ERP data. Key tasks include customer order processing, goods-in coordination, stock reconciliation and ERP accuracy, acting as a link between customers, suppliers and logistics providers to maintain production

Responsibilities

• Process customer orders accurately and in a timely manner through the ERP system.
• Coordinate delivery bookings with customers and logistics providers.
• Create and maintain pick sheets, delivery notes and warehouse transfer documentation.
• Process stock dispatches and warehouse transactions accurately through the ERP system.

Job description

Warehouse Administrator - 3 Month Role

Department: Warehouse

Employment Type: Fixed Term - Part Time

Location: Deeside

Reporting To: Viv Clayton

Compensation: £20,000 / year

Description

The Warehouse Administrator provides comprehensive administrative support across warehouse, logistics, customer service and supply chain operations, ensuring the accurate flow of information, inventory and documentation throughout the business.

The role is responsible for customer order processing, warehouse administration, material call-off, goods-in coordination, stock reconciliation and ERP system accuracy. Acting as a key link between customers, suppliers, third-party logistics providers, hauliers and internal teams, the role helps ensure excellent customer service, production continuity, stock integrity and full compliance with food safety, quality and traceability requirements.

The job holder is required to do all tasks considered relevant by their line manager.

Responsible for Food Safety, Quality and Legality

EQUAL OPPORTUNITIES: The Company strives to be an equal opportunities employer. This means that decisions concerning recruitment, promotion, dismissal or any other aspect of employment will be based on the needs of the business and not any assumptions based on sex, race, age, disability, gender reassignment, sexual orientation, married or civil partnership status, pregnancy or maternity, religion or belief. This is an important commitment which all employees are expected to share.

Key Responsibilities

Customer Order Management

• Process customer orders accurately and in a timely manner through the ERP system.
• Manage orders received via EDI platforms, email and other customer channels.
• Maintain delivery dates, booking slots and order amendments within the ERP system.
• Generate and distribute order confirmations where required.
• Coordinate delivery bookings with customers and logistics providers.
• Issue picking instructions and associated documentation to third-party warehouse providers.
• Generate customer labels and dispatch paperwork as required.
• Process export documentation and supporting logistics paperwork where applicable.
• Support customer service activities and respond to order-related enquiries.

Warehouse & Logistics Administration

• Create and maintain pick sheets, delivery notes and warehouse transfer documentation.
• Process stock dispatches and warehouse transactions accurately through the ERP system.
• Ensure all warehouse documentation is complete, accurate and filed appropriately.
• Support goods-out administration and logistics coordination activities.
• Liaise with third-party logistics providers regarding stock movements, order fulfilment and operational issues.
• Manage pallet control processes, including de-hire administration and reconciliation.

Material Call-Off & Inventory Coordination

• Complete daily call-off of packaging and raw materials from third-party storage locations in line with production requirements.
• Monitor material availability and elevate potential shortages or supply risks.
• Commun