Warehouse Administrator

Matthew James Recruitment Ltd; Syston; On-site; GBP 28,000 - 30,000; Full time

Job summary

Matthew James Recruitment Ltd is seeking a reliable Warehouse Administrator in Syston, Leicestershire to join a busy warehouse operation. The role blends administration with practical warehouse duties, supporting the team in a fast-paced environment.

You will process orders, maintain stock records, manage documentation and assist with picking, packing and goods-in/out. The position is full-time and hands-on, requiring good IT skills and a proactive team approach.

Qualifications

• Experience in warehouse administration or logistics administration.
• Strong data entry and attention to detail.
• IT skills including Microsoft Office and Excel.
• Experience using warehouse management systems (WMS) would be advantageous.
• Good organisational and communication skills.
• Ability to prioritise workloads and meet deadlines.

Responsibilities

• Process customer orders, delivery notes and warehouse documentation accurately.
• Maintain and update stock records using internal warehouse systems.
• Support the coordination of inbound and outbound deliveries.
• Prepare picking lists, dispatch paperwork and shipping documentation.
• Liaise with warehouse colleagues, transport teams and other departments.
• Monitor stock movements and investigate discrepancies.
• Assist with stock control, inventory checks and general administrative duties.
• Ensure accurate data entry and maintain organised records.

Skills

Warehouse administration

Logistics administration

Attention to detail

Organisational skills

Communication

Prioritisation

Teamwork

Physical warehouse tasks

Tools

Microsoft Office

Excel

WMS

Job description

Warehouse Administrator

Location: Syston, Leicester

Salary: £28.000-£30,000

Job Type: Full-Time, Permanent

The Opportunity

We are currently recruiting for a reliable, organised and hands‑on Warehouse Administrator to join a busy and growing warehouse operation.

This is a varied role combining warehouse administration with practical warehouse duties, making it ideal for someone who enjoys working in a fast‑paced environment and is happy to support the wider team when required.

The successful candidate will be responsible for ensuring warehouse documentation, stock records and order processing are completed accurately, whilst also assisting with picking, packing and general warehouse operations.

This is not solely an office-based position. Applicants must be comfortable working within the warehouse and supporting operational activities as required.

Key Responsibilities

Warehouse Administration

• Process customer orders, delivery notes and warehouse documentation accurately.
• Maintain and update stock records using internal warehouse systems.
• Support the coordination of inbound and outbound deliveries.
• Prepare picking lists, dispatch paperwork and shipping documentation.
• Liaise with warehouse colleagues, transport teams and other departments.
• Monitor stock movements and investigate discrepancies.
• Assist with stock control, inventory checks and general administrative duties.
• Ensure accurate data entry and maintain organised records.

Warehouse Operations

• Assist with picking and packing customer orders to meet daily deadlines.
• Support goods-in and goods-out activities when required.
• Check incoming deliveries against purchase orders and delivery documentation.
• Help prepare orders for dispatch, ensuring accuracy and quality.
• Assist with stock replenishment, stocktakes and inventory management.
• Support the wider warehouse team during busy operational periods.
• Maintain a clean, safe and organised warehouse environment.
• Follow all company health and safety procedures.

Skills & Experience Required

• Previous experience in warehouse administration, logistics administration or a similar role.
• Good IT skills, including Microsoft Office and Excel.
• Experience using warehouse management systems (WMS) would be advantageous.
• Strong attention to detail and accurate data entry skills.
• Good organisational and communication skills.
• Ability to prioritise workloads and work to deadlines.
• A flexible, proactive and team-focused approach.
• Willingness to undertake physical warehouse duties, including picking, packing and general warehouse support.
• Previous hands‑on warehouse experience would be beneficial.
• Ability to work independently and as part of a busy team.

The Ideal Candidate

We are looking for someone who can confidently balance administrative responsibilities with practical warehouse tasks.

You will be organised, dependable and comfortable switching between computer-based duties and supporting colleagues on the warehouse floor.

A positive attitude, strong work ethic and willingness to get involved wherever needed are essential for this position.