Warehouse Administrator

MacGregor Industrial Supplies Ltd; Inverness; Hybrid; GBP 24,000 - 28,000; Full time

Job summary

MacGregor Industrial Supplies Ltd in Inverness is seeking a proactive Warehouse Administrator to join our team. You’ll manage stock movements, goods in, dispatch docs, and ensure system records reflect warehouse activity.

Working with the Warehouse Manager and colleagues across Logistics, Sales, Procurement, and our branch network, you’ll spot problems early, chase outstanding actions and help improve warehouse processes. Strong IT skills and attention to detail are essential.

Qualifications

• Previous administration experience.
• Excellent attention to detail.
• Good IT skills, particularly Excel and Outlook.
• Confidence working with data and numerical information.
• Strong communication and organisational skills.
• The ability to manage several priorities at once.
• A proactive approach - if something doesn't look right, you'll investigate rather than simply move on.
• The confidence to follow up outstanding actions with colleagues.

Responsibilities

• Processing warehouse, Goods In and dispatch documentation.
• Monitoring stock transfers between Inverness and our branches.
• Following up outstanding or delayed stock movements.
• Helping investigate stock discrepancies and missing or incomplete transactions.
• Maintaining accurate records and updating our systems.
• Producing reports and maintaining trackers for the Warehouse Manager.
• Responding to queries from branches and other departments.
• Chasing outstanding actions and making sure they are followed through.
• Supporting stock counts and stock accuracy activity.
• Identifying recurring issues and helping us improve our warehouse processes.

Skills

Organised

Attention to detail

IT skills

Excel

Outlook

Data handling

Communication skills

Tools

Excel

Outlook

ERP

Job description

Inverness | Full-Time | 37.5 hours per week

Looking for a role where organisation, accuracy and problem-solving really matter?

We're looking for a proactive and organised Warehouse Administrator to join our team in Inverness.

This isn't just a desk-based admin role. You'll be at the heart of our warehouse operation, helping us keep track of stock movements, deliveries, transfers and outstanding actions, and making sure that what our systems say is happening matches what is actually happening on the warehouse floor.

You'll work closely with our Warehouse Manager and colleagues across Logistics, Sales, Procurement and our branch network, helping us spot problems early and get them resolved.

What you'll be doing

• Your day will be varied and will include:
• Processing warehouse, Goods In and dispatch documentation.
• Monitoring stock transfers between Inverness and our branches.
• Following up outstanding or delayed stock movements.
• Helping investigate stock discrepancies and missing or incomplete transactions.
• Maintaining accurate records and updating our systems.
• Producing reports and maintaining trackers for the Warehouse Manager.
• Responding to queries from branches and other departments.
• Chasing outstanding actions and making sure they are followed through.
• Supporting stock counts and stock accuracy activity.
• Identifying recurring issues and helping us improve our warehouse processes.

What we're looking for

• You'll be someone who is naturally organised, enjoys getting to the bottom of a problem and isn't afraid to pick up the phone or speak to colleagues when something needs sorted.
• You’ll ideally have:
• Previous administration experience.
• Excellent attention to detail.
• Good IT skills, particularly Excel and Outlook.
• Confidence working with data and numerical information.
• Strong communication and organisational skills.
• The ability to manage several priorities at once.
• A proactive approach - if something doesn't look right, you'll investigate rather than simply move on.
• The confidence to follow up outstanding actions with colleagues.

Previous experience in warehouse, logistics, stock control, distribution or supply chain administration would be an advantage, as would experience using an ERP or warehouse management system, but this isn't essential if you have the right skills and attitude.

Why join MacGregor Industrial Supplies?

We're looking for someone who wants to make a difference to how our warehouse operates. You'll have the opportunity to understand our operation, build relationships across the business and help us continually improve how we manage and control stock.

At MacGregor Industrial Supplies, our values guide how we work:

Do the Right Thing | Customer First | Be the Best | Community Spirit | Future Focus

If you're organised, inquisitive, comfortable working in a busy environment and like the satisfaction of seeing an issue through from start to finish, we'd love to hear from you.

At MacGregor Industrial Supplies we understand that the key to our business success is our people. We have over 300 members of staff, across several different departments, divisions and branches. In addition, we are always looking for talented people to join our team!