Warehouse Administrator

JAM Recruitment Ltd; Coleshill CP; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Company pension scheme

Training and development opportunities

Free on-site parking

Job summary

Rapier Employment is seeking a meticulous Warehouse Administrator in Coleshill to support an aerospace client’s exports department. You will prepare export paperwork, coordinate international deliveries, and liaise with warehouse, logistics, and customer service teams to ensure accurate order processing.

This permanent role emphasises thorough record-keeping and efficient handling of freight movements. The role offers a competitive salary (£25k-£28k) plus a £4,120 training bonus after passing

Qualifications

• Previous experience in warehouse administration.
• Strong organisational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Competent in Microsoft Office applications, particularly Excel, Outlook, and Word.
• Ability to prioritise workload and work effectively under pressure.
• Strong data entry and record-keeping skills.
• Experience working within an export or international logistics environment.
• Knowledge of customs documentation and export procedures.
• Experience using ERP, WMS, or logistics management systems.
• Understanding of Incoterms and international shipping processes.
• Physically fit, you will be working in a warehouse so some manual handling will be involved.

Responsibilities

• Process and manage export orders from receipt through to dispatch.
• Prepare and maintain export documentation including commercial invoices, packing lists, customs declarations, and shipping paperwork.
• Liaise with freight forwarders, carriers, and customs agents to coordinate international shipments.
• Ensure all export documentation complies with relevant legislation and company procedures.
• Update and maintain warehouse management and ERP systems with accurate shipment information.
• Monitor shipment progress and provide updates to internal departments and customers.
• Investigate and resolve shipment discrepancies or documentation issues.
• Maintain accurate records and filing systems for export transactions.
• Support stock control activities and inventory accuracy.
• Assist with general warehouse administrative duties as required.
• Once the management team feel you are comfortable with the workload, they will put you through an exam so you can export dangerous goods.
• Assisting other departments when needed.

Skills

Organisational skills

Communication skills

Attention to detail

Data entry

Prioritisation

Tools

ERP/WMS systems

Microsoft Excel

Logistics management systems

Customs documentation systems

Incoterms knowledge

Job description

Based in Coleshill, this permanent Warehouse Administrator role supports an aerospace client’s exports department. You will prepare shipping paperwork, coordinate international deliveries, and liaise with warehouse, logistics, and customer service colleagues to guarantee precise order processing. Maintaining thorough records is central to the position, alongside arranging freight movements.

The salary ranges from £25,000 to £28,000 annually, dependent on experience, with an extra £4,120 payable after passing dangerous goods training.

This full-time position suits someone organised and meticulous, comfortable handling documentation under deadline pressure. Prior export or freight experience proves advantageous, though a willingness to learn is equally valued.

You will join a permanent workforce through Rapier Employment, contributing directly to worldwide customer satisfaction.

Exports Clerk- PERMANENT. Coleshill, B46.

Job description We are seeking a highly organised and detail-oriented Warehouse Administrator/operative to join our Aerospace clients busy Exports Department . This is an exciting opportunity to play a key role in supporting the smooth operation of our international shipping activities, ensuring export orders are processed accurately and delivered to customers worldwide. Working closely with warehouse, logistics, and customer service teams, you will be responsible for preparing export documentation, coordinating shipments, and maintaining accurate records to support efficient export operations. This is a permanent position via Rapier Employment.

Pay rate: £25k -28k per annum depending on experience. Additional £4,120 once you have passed Dangerous Goods by Road/Air/Sea exams. Regular overtime available.

Hours of work: Monday-Friday. 08:30-17:30 (11:30 finish every other Friday). 2x 15 minute break. 1x 30 minute lunch break. 37.5 hours paid.

Key Responsibilities

• Process and manage export orders from receipt through to dispatch.
• Prepare and maintain export documentation including commercial invoices, packing lists, customs declarations, and shipping paperwork.
• Liaise with freight forwarders, carriers, and customs agents to coordinate international shipments.
• Ensure all export documentation complies with relevant legislation and company procedures.
• Update and maintain warehouse management and ERP systems with accurate shipment information.
• Monitor shipment progress and provide updates to internal departments and customers.
• Investigate and resolve shipment discrepancies or documentation issues.
• Maintain accurate records and filing systems for export transactions.
• Support stock control activities and inventory accuracy.
• Assist with general warehouse administrative duties as required.
• Once the management team feel you are comfortable with the workload, they will put you through an exam so you can export dangerous goods.
• Assisting other departments when needed.

Skills and Experience

• Previous experience in warehouse administration.
• Strong organisational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Competent in Microsoft Office applications, particularly Excel, Outlook, and Word.
• Ability to prioritise workload and work effectively under pressure.
• Strong data entry and record-keeping skills.
• Experience working within an export or international logistics environment.
• Knowledge of customs documentation and export procedures.
• Experience using ERP, WMS, or logistics management systems.
• Understanding of Incoterms and international shipping processes.
• Physically fit, you will be working in a warehouse so some manual handling will be involved.

What We Offer

• Competitive salary.
• Company pension scheme.
• Training and development opportunities.
• Supportive and collaborative working environment.
• Opportunities for career progression within a growing business.
• Free on-site parking.

Rapier Employment has been established in the UK for over 30 years, specialising in supplying temporary and permanent workers into the Commercial, Production and Logistics sector. As an equal opportunity’s employer, we pride ourselves on treating all employees fairly.