Ward Clerk: Patient Access & Hospital Admin

Medway NHS Foundation Trust; Brompton; On-site; GBP 21,000 - 26,000; Full time

Job summary

Medway NHS Foundation Trust is seeking an administrative professional to support hospital operations across patient admissions, notes management and ward administration. The role involves updating bed management records, ensuring accurate patient details, and coordinating with Nursing and Medical staff to maintain smooth patient flow.

The successful candidate will handle case-notes auditing, outpatient appointments, property handling, and communications across departments while upholding trust

Responsibilities

• Admitting, discharging and transferring patients onto Bed Management System.
• Reviewing EDNS and ensuring patients' details are up-to-date on OASIS/PAS System.
• Inputting and amending Teletracking for Nursing Staff.
• Receiving and auditing patients' case-notes and ensuring notes available for ward rounds.
• Inputting and amending Critical care electronic systems.
• Collecting patients' case-notes from Health Records and updating patient records.
• Delivery of prescriptions forms to Pharmacy and collecting drugs as appropriate.
• Assisting Nursing staff with processing of patients' property and valuables and arranging for property to be kept safe.
• Arranging appointments for Outpatient clinics as directed.
• Preparing EDN's and admittance notifications for GP completion by medical staff.
• Arranging ambulance transportation where authorised.
• Ordering and maintaining ward stationery and supplies.
• Completion of routine maintenance requests for Estates Department.
• Receiving and relaying telephone calls and messages.
• Delivery of notes and post within the Hospital.
• Assisting Audit team and practice development nurse with administration duties.
• Arranging requests for nursing aids and medical appliances with appropriate departments.
• Ensuring information is correctly entered into Admission and cross reference books.
• Photocopying paperwork and faxing as per policy guidelines.
• Any other duties as directed by Line Manager, Senior Nurse and Management Team
• Our Vision and Values and behaviours in line with our Values.
• Endorsing diversity, multiculturalism, and inclusion in recruitment processes.

Job description

Medway NHS Foundation Trust is seeking an administrative professional to support hospital operations across patient admissions, notes management and ward administration. The role involves updating bed management records, ensuring accurate patient details, and coordinating with Nursing and Medical staff to maintain smooth patient flow.

The successful candidate will handle case-notes auditing, outpatient appointments, property handling, and communications across departments while upholding trust